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RICOH TotalFlow BatchBuilder
Version 2.5
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- Read Me First -

March 2025

TotalFlow BatchBuilder is a web-based application that provides
pre-printing optimization and allows you to group job fragments into printable
job batches, increasing printing efficiency.

This document contains important additional information about TotalFlow
BatchBuilder. If the contents of this file differ from the information provided
in the Setup Guide and the User's Guide, the contents of this file are the most
up-to-date information.

Please read this document carefully before installing or using TotalFlow
BatchBuilder.

-------- System Requirements ----------

- Computer where you install TotalFlow BatchBuilder

For a better performance, it is recommended to use a dedicated machine
for TotalFlow BatchBuilder. Running TotalFlow BatchBuilder on a virtual
machine or along with other software applications may affect the performance.

Computer Server Class Computer

CPU Quad Core Processor 2.7 GHz or higher (64-bit CPU)

Main memory 8 GB RAM recommended (4 GB RAM minimum required)

Hard disk 250 GB of available disk space for the initial installation and
500 GB or more, depending on usage

External Media DVD / CD-ROM drive or USB port

Display 1280 x 1024 pixels or higher

Operating systems Windows 10 Pro or Enterprise (64-bit) (See Note 1)
Windows 11 Pro or Enterprise (64-bit) (See Note 1)
Windows Server 2016 Standard (64-bit)
Windows Server 2019 Standard or Essentials (64-bit)
Windows Server 2022 Standard (64-bit)
Windows Server 2025 Standard (64-bit)

Note 1: Windows 10 and Windows 11 Pro and Enterprise and their updates are supported as long
as Microsoft provides mainstream support.

TCP/IP ports Web server port: 19080
(or the port selected during installation)
Database server port: 19580
(or the port selected during installation)

Note 2: If your firewall is configured to block the
default ports or the ports that you set up
during the installation, you must open them.

Network access Network configured on the dedicated server with
IP Address or DNS host name.

Web browser Mozilla Firefox current version
Google Chrome current version
Microsoft Edge current version

Note 3: A browser is required only if you want to access the
user interface from the computer where you install
TotalFlow BatchBuilder.

- Computer that will access TotalFlow BatchBuilder

Display 1280 x 1024 pixels or higher

Operating systems Any Windows system that supports the web browsers
listed below
Any Mac system that supports the web browsers
listed below

Network access Access to the dedicated server through IP Address or
DNS host name lookup.

Recommended programs A PDF reader required for viewing TotalFlow
BatchBuilder job files.
Enfocus PitStop Server

Web browser Mozilla Firefox current version
Google Chrome current version
Microsoft Edge current version

The above requirements for the system environment are based on the verification
results in our company. They do not guarantee performance for the entire system
environment.

-------- What's new in Version 2.5 --------

- Added support for Windows Server 2025 Standard.
- Added support for separate base server and feature licenses.
- Removed support for the Notify Addon application.
- Fixed various security issues.

-------- Notes on how to proceed when Printed/Error job status is not received from Fiery printers (via outputs of type: JMF over HTTP) --------

- Step 1: Make sure there are no connection issues between Fiery printer and BatchBuilder. If the problem persists, execute step 2.

- Step 2: In BatchBuilder, open Edit Job dialog for output of type 'JMF over HTTP' associated to the Fiery printer, then set 'Job Status' to
'Automatic Replies and Poll for Job Status' in the Configuration tab. If the problem persists, execute step 3.

- Step 3: On the printer, in Fiery Configuration page, make sure 'Job Closing' is set to 'Manual Close' in JDF Settings dialog that is available
from 'Job Submission' tab.

-------- Notes on installation/uninstallation --------

- Make sure that the install path for TotalFlow BatchBuilder contains only
characters from the same code page as the operating system.

- Account for installation
To install this application, you must have administrator privileges, which
means you must belong to the Administrators group.

- Do not place any user data into the destination folder when you install this
application. When you cancel the installation or uninstall the application,
the user data may be removed.

- If there is not enough temporary disk space on the hard disk where the
installer writes the files for the application, a part of the error message
displayed may be truncated. In this case, please select another hard disk or
cancel the installation.

- If the installation does not complete after 30 minutes or more, please
follow these steps to reinstall this application:
(1) Go to the Windows Control panel and then open Component Services;
in the list of local services search for:
RICOH TotalFlow BatchBuilder - Apache Tomcat Web Server and
RICOH TotalFlow BatchBuilder - Storage,
if any, make sure they are stopped.
(2) Go to the Windows Control panel and open Add or Remove Programs to see
whether TotalFlow BatchBuilder exists in the program list. If you find
it, uninstall TotalFlow BatchBuilder.
(3) Remove all the files and folders already created in the install folder.
The default folder is:
<install_drive>:\Program Files\RICOH\TotalFlow BatchBuilder
(4) Restart Windows.
(5) Launch the installer and reinstall the application.

- When you update the Windows OS version of the computer on which this
application is installed, please follow these steps:
(1) Back up the necessary data.
(2) Uninstall this application.
(3) Update the version of the OS.
(4) Install this application.
(5) Restore the necessary data.

- When you install this application, the anti-virus software may display a
warning message. In this case, please see the instructions provided by the
anti-virus software vendor.

-------- Notes on input files --------

- Do not use these characters in input file names. Otherwise,
the file may not be submitted as a job or the job name may not be displayed.
<Invalid characters>
${ ` ~ ! = ; '

-------- Notes on File Viewer --------

- You can use the File Viewer tools by opening a job from the Job Preview,
by right-clicking on a job and selecting View File , or by selecting
View Imposed File with imposed files.
- When using the File Viewer in order to display a job file or an imposed file,
additional storage space may be required - that may vary based on the number
of pages displayed and on the displayed file. The additional used storage
space is freed up when the job is deleted, when the job file is changed or
the job is reimposed.

-------- Retention of imposed files ---
- In order to configure the retention of imposed files, the
conf.properties file contains a parameter named discardImposedFile that
accepts the following values:

false - to turn the feature on; this is the default value
true - to turn the feature off

- By setting the parameter to true, the application removes the imposed files
as soon as the batch is sent. If the parameter is missing completely from the
conf.properties file or is set to false, the imposed files are kept until
the job is deleted or reimposed.
- When the retention of the imposed files is on, additional storage space may
be required, depending on the number of jobs, job files,
imposition frequency, imposition settings, and job retention period.

-------- Job Preview Thumbnail -------

- In order to configure the generation of the job preview thumbnail, the
conf.properties file contains a parameter named thumbnail.method that
accepts the following values:

OFF - to turn the feature off
WHEN_RECEIVED - to have the thumbnails generated when jobs enter
into the system; this is the default value
WHEN_SELECTED - to have the thumbnail generated when jobs are selected for
the first time in the user interface

- When the job preview thumbnail is generated, additional storage space may be
required - that may vary depending on the job file. The additional used
storage space is freed up when the job is deleted or when the job file is
changed.

-------- Avoid database corruption if low disk space occurs -------
- All input and output sources are automatically disabled if the disk space is below 5 GB.
The default value is 5 GB. You can change this value in the conf.properties file:
lowDiskSpaceThreshold=5

-------- Log out users after 30 minutes of inactivity -------
- Users are automatically logged out after 30 minutes of inactivity. This feature prevents
unauthorized access if the user leaves their session unattended. To avoid being
automatically logged out, check the "Remember me" box when logging in. If you need to change
the default value, you can change this parameter value in the conf.properties file:
sessionExpirationMinutes=30

-------- Lock out users after three failed attempts -------
- Prevents unauthorized access by locking out users after three consecutive failed login attempts.
The default lockout duration and attempts number can be configured in the conf.properties file.
temporaryUserLockMinutes=5
numberOfFailedLoginAttempts=3

-------- Disable filters automation if an output device has errors -------
- If an output associated with an automated filter or a filter component
is disabled, the filter automation is also disabled and requires to enable it again
manually.

-------- Other notes -----------------

- To set a preferred language for the system generated PDF batch ticket file,
you must:
(1) Go to the Admin section.
(2) In the File Naming window, under Language, select the language from the
drop-down list.
The system uses the selected language to apply the localization and
generate the PDF batch ticket file.
- Make sure the DNS name configured on the machine where TotalFlow
BatchBuilder is installed, contains only these ASCII characters:
English lower case characters a-z
English upper case characters A-Z
Numbers 0-9
Hyphen-minus character -
- The job "plex" attribute has the following new allowed values:
BE_LEFT
BE_TOP
BE_RIGHT
BE_BOTTOM
This new attribute is not compatible with older versions of TotalFlow
BatchBuilder.

-------- Limitations -----------------

- If you want to use secure HTTP connections, you have to provide and configure
your own secure certificates to the Apache Tomcat 7 web server for covering
the HTTPS aspects.
- The maximum amount of jobs retained within the system is currently
approximately 30000. If you exceed this value, the system might experience
delays in displaying information. Adjust the retention time properly for
batches and orders.
- When sending a batch for printing to an InfoPrint 5000 printer model, the
maximum number of copies printed is limited to 32768.
- When the incoming PDF files are encrypted, TotalFlow BatchBuilder cannot
determine the correct number of pages or the document page size. For a correct
estimation, send the PDF files without any encryption set or adjust the values
manually using the edit job function.

-------- Trademarks ---------

• Microsoft, Windows, Windows Server, Windows 10, Windows 11, and Microsoft Edge
are either registered trademarks or trademarks of Microsoft Corporation in
the United States and/or other countries.
• Firefox is a registered trademark of the Mozilla Foundation.
• Google Chrome is a trademark of Google Inc.
• RICOH TotalFlow BatchBuilder is a trademark of Ricoh Company, Ltd. in the United
States, other countries, or both.
• Oracle and Java are registered trademarks of Oracle and/or its affiliates.
• OpenJDK (the "Name") is a trademark of Oracle America, Inc. ("Oracle")(the "Trademark Owner").
• Java and OpenJDK are trademarks or registered trademarks of Oracle and/or its affiliates.
Copyright Oracle America, Inc.
• Adobe, Acrobat, Flash, and PostScript are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
• Enfocus PitStop Server is a trademark of Enfocus BVBA. Enfocus is an Esko
company.
• Sentinel® is a registered trademark of Thales DIS CPL USA, Inc.
• This product contains technology owned and copyrighted by ULTIMATE. The associated
Trademarks, Patents, and Copyrights are the property of ULTIMATE. Copyright © Ultimate
TechnoGraphics Inc. 1992–2025. All rights reserved.

Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.

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This product includes third-party software components.
The license files for these components are available in the Licenses folder
included with the installer.

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