AFP viewer controls

If you open the viewer to look at the contents of a job, you navigate the job using different controls. The navigation controls you can use are based on the option you select from the Go to list:

• Page: move through the job by page
• String: search for text in the document
• Document Property: search for document properties

If you open the viewer from the Print Job Again page, you see additional controls that let you select which pages to print.

Zooming and Rotating

The right side of the navigation toolbar provides controls you can use to zoom in, zoom out, and rotate the current page.

Rotate clockwise

Rotates the view of the job ninety degrees in the clockwise direction from the current rotation.

Zoom out

Decreases the size of the displayed page to a preset percentage, depending on the number of times you click the button.

Zoom value

Changes the size of the displayed page according to a value that you select from a list or type in the field. You can select a percentage or a page fit option.

• Actual size displays the page at 100% magnification.
• Fit page adjusts the magnification so that the page fills the window horizontally and vertically.
• Fit width adjusts the magnification so that the page fills the window horizontally.
• Fit visible adjusts the magnification so that the text and images fit the width of the window.

Zoom in

Increases the size of the displayed page to a preset percentage, depending on the number of times you click the button.

Navigating through jobs

The controls on the left side of the toolbar change based on the value that you choose for the Go to field.

Page

The Page toolbar lets you move through the job page-by-page or jump directly to a specific page.

Display first page

Displays the first page of the job.

Display previous page

Displays the page of the job that is immediately before the one that is currently displayed.

Numerical entry field

Type the number of the page that you want to display in the viewer and press the Enter key on your keyboard.

Display next page

Displays the page of the job that is immediately after the one that is currently displayed.

Display last page

Displays the last page of the job.

String

The String toolbar lets you search the job for a page containing specific text.

Type the term that you want to search for in the text field.

Find previous instance

Searches for the previous occurrence of the search term, which might be on a page before the page that is currently displayed.

Find next instance

Searches for the next occurrence of the search term, which might be on a page after the page that is currently displayed.

Case-sensitive

Select this option to find only text that matches the exact case that you typed in the text field. For example, if you type john doe and select Case-sensitive, the search shows the first occurrence of john doe, but skips any occurrences of John Doe.

Property

The Property toolbar lets you search the job using the value of a document property or an index tag. To search an AFP file using document properties, you must install the AFP Support feature.

Property list

You use this control to select the document property or index tag that you want to search. You can click the down-arrow icon to view and select a document property from the alphabetized list of all document properties in the job. You can also type any part of the name of the document property. As you type, the list of document properties is narrowed to those that contain the text you type.

Display first page

Displays the first page of the job that contains the document property or index tag value you selected.

Find previous

Click the Find previous arrow to display the previous page in the job that contains the document property or index tag value you selected.

Value list

After you select a document property or index tag, the viewer populates this list with all of the values in the job for that document property or index tag. You can click the down-arrow icon and select a specific value. If your job has more values than are displayed in the list, type in any part of the name of the document property or index tag value. The list of values is narrowed only to those that contain the text you type. When you select a value from the list, the viewer displays the first page of the job that contains that document property or index tag value.

Find next

Click the Find next arrow to display the next page in the job that contains the document property or index tag value you selected.

Display last page

Displays the last page of the job that contains the document property or index tag value you selected.

Additional controls for Print Job Again

The method you use to open the viewer from the Print Job Again page determines which controls you see:

• If you select Pages and click Select pages in viewer, you see the Add page to list field and the Add button above the viewer. Click Add page to list to fill in the Pages field with the number of the page that is currently displayed in the viewer. You can select more than one page to be reprinted. If you display a different page and click Add page to list again, the new page is added to the existing value to create a list.
  Note:
  • You can also type a page number or a page range in the Pages field. Use a dash to indicate a page range and separate all page numbers and ranges with commas. To print from a specific page through the end of the job, use the letter n to represent the last page of the job. For example, to print a selection of pages from a 500 page job, enter: 3,27,150-165,302-428,491-n.
• If you select Groups and click Select groups in viewer, you see a table above the viewer:
  1. Select a property and a value on the toolbar.
  2. Click Add group displayed below to fill in the property and group information of the page that is currently displayed in the viewer.
  3. To remove a group from the list of groups to be reprinted, select the group and click Remove.