Retrieving documents, jobs, and history information from a repository
Use the Archive tab to search for documents and jobs that have been stored in a repository.
To retrieve documents, jobs, and history information from a repository:
- In the Archive tab, choose the repository to search in the Repository to search field.
- Set the number of results to return in the Number of Results field. The search stops after this number of results is found.
- Define one or more search conditions.
- Select a Job or Document property in the Property field.
- In the Comparison field, select a comparison value.
- In the Value field, type or select the value to use for the search.
- Optional: To add another condition, click Add (
) to the right of the current search condition row. - Select a search option in the Search criteria field. This option determines how the search options are combined.
- Optional: To remove a condition, click the Remove (
) button to the right of the row to remove. - When you finish adding search options, click Search.
- Note:
- If too many results are returned, you can add another search option and search again.
- If the job was processed again and ran the StoreInRepository step more than once, two copies of the document or job are stored and both are returned in the search results.
- After the search results appear in the Results table, you can do several actions after you select a row in the table.
- To view a job or document, click View file.
- To submit one or more jobs or documents back into the RICOH ProcessDirector system, click Submit file, select a workflow, and click OK.
- To review the property values and any history information stored with a job or document, click Show details.
- To see a report that contains all the values and any history information stored with one or more jobs or documents, click View detailed report.
- To export the property values and any history information for one or more jobs or documents to a comma-delimited file, click Export to CSV.
- To export a report that contains the property values and any history information for one or more jobs or documents in a PDF file, click Export to PDF.
- To save a file from a repository to your workstation, click Save to file.
- If you are likely to use this search criteria again, click Save and give it a name. The next time you have to use the same search criteria, you can choose it from the Saved searches list.
- Optional: Delete unwanted saved searches.
- From the Saved searches list, hover over the search you want to delete.A X appears to the right of the search name.
- Click the X.The X turns red.
- Click the red X.The saved search is deleted.
- From the Saved searches list, hover over the search you want to delete.