TotalFlow Optimizer Components

The TotalFlow Optimizer product is made up of these components:

TotalFlow Optimizer server

The TotalFlow Optimizer server manages all job, order, and batch activities. The TotalFlow Optimizer server is installed on a computer with one of the supported Windows operating systems.

TotalFlow Optimizer user interface

The TotalFlow Optimizer user interface is a web browser-based interface that lets you manage the system and all job operations. Users can access the user interface from any system that has a supported browser installed. The supported browsers are:

• Mozilla Firefox (http://www.mozilla.org/en-US/firefox/all.html)
• Google Chrome (https://www.google.com/intl/en/chrome/browser/)
• Microsoft Edge (https://www.microsoft.com/en-us/windows/microsoft-edge)

TotalFlow Optimizer HTML User’s Guide

The HTML version of the User's Guide is available from the web browser-based user interface. The User's Guide contains topics that help users learn about and use TotalFlow Optimizer.

You can display the HTML User's Guide by clicking and selecting Help from the menu.

The TotalFlow Optimizer product also includes several optional features:

TotalFlow Optimizer Automation Feature

The TotalFlow Optimizer Automation Feature lets you use automation for filters. From the Automation tab, in the filter properties dialog, you can set one of the available automation options:

• Auto-Batch: The filter automatically creates a batch when the set target is reached.
• Auto-Batch-and-Send: The filter automatically creates a batch and sends it to an output destination when the set target is reached.

You can also configure schedules that control when the automation is active and the maximum number of batches.

If the license for the Automation Feature expires, any previously configured automation settings no longer apply and batches are no longer created automatically.

TotalFlow Optimizer Unlimited Outputs Feature

The TotalFlow Optimizer base product has a maximum number of 5 outputs available. With the TotalFlow Optimizer Unlimited Outputs Feature, you can create an unlimited number of outputs.

The Unlimited Outputs Feature is not available in the trial version of the product.

TotalFlow Optimizer XML Output Feature

The TotalFlow Optimizer XML Output Feature provides additional output types:

PDF/PostScript and XML

With this output type, TotalFlow Optimizer places a PDF/PostScript file and an XML file in the output hot folder for each job in the batch. If a custom XSL mapping file is not set, the XML output file contains the job settings in the TotalFlow Optimizer schema. If a custom XSL mapping file is set, the XML output file contains the job settings in the custom schema that results from applying the provided custom XSL mapping.

PDF/PostScript and CSV

With this output type, TotalFlow Optimizer places the PDF/PostScript file and the generated CSV file in the output hot folder for each job in the batch. The Sample XML file is a TotalFlow Optimizer internal XML file that is converted to a CSV file using the default XSL mapping file or a custom mapping file that you specify.

TotalFlow MIME

With this output type, TotalFlow Optimizer places a Multipurpose Internet Mail Extensions (MIME) package in the output hot folder for each job in the batch. The MIME package contains a Job Messaging Format (JMF) file, a JDF file, and the job file. TotalFlow Optimizer converts the job settings into the JDF file using the default XSL mapping file or a custom mapping file that you specify.

PDF/PostScript and RPD List File

With this output type, TotalFlow Optimizer creates a RICOH ProcessDirector list file in addition to the PDF/PostScript files for the jobs in the batch. The RICOH ProcessDirector list file is a text file containing the ordered list of file names from the batch.

JMF over HTTP

With this output type, TotalFlow Optimizer sends a MIME package to a virtual printer. A MIME package is sent through an HTTP protocol for each job in the output folder. The MIME package contains a JMF message, a JDF file, and a PDF job file. TotalFlow Optimizer converts the job settings into the JDF file using the default XSL mapping file or a custom mapping file that you specify.

TotalFlow JMF over HTTP

With this output type, TotalFlow Optimizer sends a MIME package to a virtual printer. A MIME package is sent through an HTTP protocol for each job in the output folder. The MIME package contains a JMF message, a JDF file, and a PDF job file. TotalFlow Optimizer converts the job settings into the JDF file through the Ricoh JTAPI library.

TotalFlow Optimizer Preflight Feature

The TotalFlow Optimizer Preflight Feature lets you integrate preflight capabilities into the TotalFlow Optimizer workflow. Using the Preflight Feature you can easily apply preflight profiles to incoming jobs.