System Objects

An order is a system object used to populate the TotalFlow Optimizer system with jobs. Orders are received through input hot folders and can contain one or more jobs. You can also submit orders from the TotalFlow Optimizer user interface using the Submit Order option.

You can view all the orders in the system, edit order properties, edit the properties of the jobs within an order, or you can add a job to an order.

A job includes a content file that TotalFlow Optimizer accepts and sends for processing. Jobs are introduced in the TotalFlow Optimizer system through input hot folders or through order submissions. The jobs are filtered and grouped into batches and then they are sent to output destinations. You can view and edit job properties, change the job state, or delete a job from the system.

A batch is a system object used to group job files with similar properties. A batch can be created manually or automatically based on predetermined filters. To create batches automatically, you need an active license for the TotalFlow Optimizer Automation Feature.

When a batch is created, it is automatically assigned to an output device for processing. A batch contains one or more job files from one or more received orders. You can edit the batch properties, reorder the jobs inside a batch, remove jobs, or add jobs.

Based on specific job attributes, filters select jobs from all the jobs in the system that are not batched. There are five predefined filters in the TotalFlow Optimizer system. You can also create your own filters and set specific job properties as criteria to select the jobs that you want to batch. You can manually create a batch from a filter or, if you have an active license for the TotalFlow Optimizer Automation Feature, you can configure rules to automatically create batches.

There are three types of filters: simple, combined, and proof.

All TotalFlow Optimizer users must have a unique user name and password. The default user account type is Administrator. As an Administrator, you can create, edit, or delete users. You cannot delete your own account.

You can configure TotalFlow Optimizer to display alerts when important events take place in the system. You can create and use alert triggers to configure the conditions when a specific type of alert is dispatched. The TotalFlow Optimizer system has a set of default alert triggers.

The TotalFlow Optimizer application uses hot folders as input sources. The system receives jobs through input hot folders. There are different types of input hot folders depending on the type of files: PDF/PostScript, XML/Control File, JMF over HTTP, TotalFlow JMF over HTTP, and CSV.

Outputs are system objects used to send batches to a specified folder location. There are different types of output hot folders depending on the type of files: PDF/PostScript, PDF/PostScript and XML, PDF/PostScript and CSV, TotalFlow MIME, PDF/PostScript and RPD List File, JMF over HTTP, and TotalFlow JMF over HTTP. To create and send batches, you must have at least one output created and defined.