Editing Workflows

You can modify a workflow by adding or deleting activities.
Important: Before you edit a workflow, make sure that either there are no jobs assigned to it, or all of the jobs assigned to it are in Complete phase. You cannot save your changes if any jobs assigned to the workflow are in Receive, Prepare or Print phase.
To edit a workflow:
  1. Log in to TotalFlow Production Manager as an administrator.
  2. In the menu bar, click Operations.
  3. In the objects pod on the left side of the page, click Workflows.
  4. Select the workflow that you want to edit, click More, then Editor and Properties....
  5. Open the Editor page.
  6. To add an activity to the workflow:
    1. In the Activities pod, select the activity that you want to add.
    2. Drag and drop the activity icon in the appropriate position in the workflow Editor pod.

      The color of the activity icon indicates the workflow phase where you can add the activity. A gray icon means that the activity can be added to more than one phase.

      Dragging an activity in the Workflow Editor pod
      When you drag the activity into a phase where you cannot add it, the icon shows a red circle with a slash:
  7. To delete an activity from the workflow:
    1. Right-click the activity in the workflow Editor pod and click Delete.

      You see a confirmation dialog.

    2. Click Yes.
  8. To save the workflow, click Save.