Creating Printers

Printers represent the printer devices in your environment that receive jobs from TotalFlow Production Manager. You can create printers to represent printer devices at up to fifteen IP addresses. Because more than one printer can represent the same printer device, you can create more than fifteen printers.

These types of printers can receive jobs in TotalFlow Production Manager:

Job Ticket printer
Job Ticket printers are associated with printer devices that support job tickets. You can specify job options by editing the job tickets for jobs assigned to Job Ticket printers.

TotalFlow Production Manager workflows that are associated with Job Ticket printers can receive jobs from these programs:

  • RICOH TotalFlow Production Manager Job Submission
  • RICOH TotalFlow Prep
  • RICOH TotalFlow PM PDF Print Driver
  • External online applications such as MarcomCentral Web-to-print system.
They can also receive jobs in a hot folder or from a print command that uses the line printer daemon (LPD) protocol. Job Ticket printers can communicate directly with printer devices and obtain status on the jobs while they are printing.

Passthrough printer
Passthrough printers are associated with printer devices that can print jobs in many different formats, for example, PCL, PostScript, and PDF. Jobs assigned to passthrough printers do not have job tickets. TotalFlow Production Manager workflows that are associated with Passthrough printers can receive these jobs in a hot folder or from a print command that uses the LPD protocol. Passthrough printers cannot report job status.

Passthrough printers can receive jobs from RICOH TotalFlow Production Manager Job Submission.

TotalFlow Production Manager uses assignment properties to assign jobs to both types of printers. If the values of all the assignment properties for a job match the values of the corresponding assignment properties for a printer, the job can be assigned to the printer.

Job property Printer property
Customer Customer name
Paper Settings (Name on Paper page of Properties for Job editor) Paper Settings (Name of the papers in the printer's input trays or scheduled in paper changes for the printer)
Staple/Bind Staple
Punch Punch
Fold type Folding
Color/Black and white Color mode
Total sheets Job total sheets supported
Requested Printer Requested Printer

Note: If you create more than one printer to represent the same printer device, you might encounter these conflicts:
  • Because each printer has its own queue in the Queues pod, you do not see a combined queue for the printer device.
  • Jobs might not print in the order that you expect.
  • A job assigned to one printer might print between the header page and the body of a job assigned to another printer.
  • If both a Job Ticket printer and a Passthrough printer represent the same printer device, you might not be able to view the status of jobs assigned to the Job Ticket printer when the Passthrough printer is processing a large job.
To avoid these conflicts, enable only one of the printers at a time.