Creating workflows

Workflows are the TotalFlow Production Manager objects through which TotalFlow Production Manager receives jobs.
To create a workflow:
  1. Log in to TotalFlow Production Manager as an administrator.
  2. In the menu bar, click Operations.
  3. In the tool bar of the objects pod on the left, click Workflows.
  4. To create a new workflow:
  5. Click New
  6. To copy an existing workflow:
  7. Select it in the Workflows tab.
  8. Click More.
  9. Select Copy...
    The new workflow will have the same property values as the selected one, except the Name.

    You see the Create Workflow or Copy Workflow dialog.

  10. On each page of the dialog, enter or select values for the required and optional properties that must be adjusted to match your environment.
  11. To receive detailed information about the amount of color and black and white pages of the jobs processed through the workflow, switch on the Count Color Pages toggle. The information is displayed in the All Jobs pod.
  12. If you plan to submit jobs through external applications select one or both submission methods in the General tab.
    • If the workflow receives jobs using the LPD protocol, limit the workflow name to 8 bytes. Depending on the print command that you use, you might have to create a print queue on the sending system with the same name as the workflow. Some systems truncate print queue names to 8 bytes.
    • If the workflow receives jobs in a hot folder, TotalFlow Production Manager creates the directory that you specify as the Folder path if it does not already exist.
    Create Workflow dialog
  13. If you want to print separator sheets for all the jobs processed through this workflow, enter or select the appropriate values in the Banner pages dialog on the Advanced page.
    Create Workflow dialog: Advanced page
  14. Click OK.
  15. To use the new workflow, make sure that it is enabled.
    Note: You can edit the Hot folder details only if you toggled on the Hot folder submission method in the General tab.
Also, you can create a new workflow when you create a printer. For more information, see Creating Job Ticket Printers.