Editing a batch

This section describes how to edit the batch properties.

To edit a batch:

  1. Open the Batches panel by clicking , the Expand/Collapse button or go to the Batches section in the menu bar and select a batch from the list.
  2. Double-click the batch you want to edit or right-click the batch and select Properties.

The system displays the Batch details window:

Batch | Batch Name
The header displays the system generated batch ID and the batch name.
Volume Estimates
The system displays the estimated values for the selected volume estimates.
State
If the batch has been sent or printed, the system displays the status of the batch and the date and time when the batch was sent or printed.
Batch Name
You can edit the name of the batch.
Output Destination
You can select the hot folder destination from the list.
Estimated Output Speed
The system displays the estimated output speed set for the selected output destination. You can edit the output speed and select the measurement unit from the list.
Banner Sheets
Click the Banner Sheets checkbox if you do not want to print banner sheets for the jobs in this batch.
Aggregate
Click the checkbox if you want to enable the job aggregation for this batch. You can enable or disable job aggregation from AdminProduction SettingsAggregate.
Note: After a batch is sent, the Banner Sheets and Aggregate checkboxes appear disabled.
Jobs tab

A list of all the jobs from the batch are displayed. You can sort the jobs using one or more columns.

Click Update Sequence to reorder the list of jobs.

    Important:
  1. You can remove one or more jobs from a batch using the Unbatch action. This allows the jobs to be displayed in a matching filter list or to be manually moved to another batch. The Unbatch action can be performed only on jobs that are in a Batched state and only when the batch is in the Batching state. If the batch state is changed when an Unbatch action is performed, the system displays an error.

    To unbatch one or more jobs, select the jobs from the list, right-click and select Unbatch.

  2. To edit the properties of a job, double-click a job from the job list or right-click the job and select Properties.
  3. To delete one or more jobs from the list, select the jobs, right-click and select Delete Jobs… or Delete Jobs…. A confirmation window is displayed. Click Yes to delete the jobs or No to cancel the action.
  4. Select a job from the list, right-click and then select Open Order to view the details for the order which contains the selected job.
  5. To change the job state, select a job from the list, right-click and then point to Set State. Choose a job state from the list of system defined states: Sent or Printed, or custom state. You can create the custom state in Custom States tab under Admin section.
      Note:
    • You can select custom states only for the jobs that have been sent.
  6. If a job is in Proof Out state, the job cannot be batched, sent, or printed until the proof is approved. To approve proof for one or more jobs from the list, right-click the jobs and select Approve Proof. The state for each job changes from Proof Out to Unbatched.
    Note: You can also select one or more jobs in the Proof Out state from the list, right-click and then select Approve Proof and Send… to send the jobs directly to an output and change the job state from Proof Out to Sent.
  7. When a job is in Proof Out state you can right-click the job and select Reject Proof. The job state is set to Proof Rejected and the job is displayed in the Action Required list in the All Jobs tab.
  8. When a job is in the Awaiting Approval state, you can right-click the job, and select ImposeApprove Imposition or Reject Imposition.

Volume Estimates tab

You can select up to three volume estimates to display in the batch information. The possible values for each menu are:

  • None
  • Jobs
  • Sheets
  • Feet
  • Meters
  • Run (h:m)
  • Impressions
  • File Size

Preview

The system displays a preview of the volume estimates of the batch. This information is shown in the list of batches in the Batches panel.

Imposition tab

Gang-up

To send all the jobs together to be imposed, click Gang jobs together. When you enable this option, the Include copies option is automatically enabled. As a result, one imposition file is created for the entire batch. The imposition file contains the specified number of copies of each job and it is sent to the output with the Copies attribute value 1.

Include copies

To apply imposition on all the copies, select Include copies in output.

When this option is enabled, the imposed file created for each job contains the specified number of job copies and is sent to the output with the Copies attribute value 1.

When Include copies in output option is disabled, the imposed file contains one copy for each job and the actual value of the Copies attribute is sent to the output.

Ultimate Impostrip® Folder

You can specify the folder name where TotalFlow BatchBuilder sends the jobs to be imposed. The imposition is applied to all the jobs from this batch. Any predefined imposition for an individual job is overwritten.

Select a hot folder from the list or type in the name of the hot folder. The list of hot folders can only be edited from the Ultimate Impostrip application. You can add or remove hot folders using Ultimate Impostrip.

Click , the Refresh button to refresh the list of imposition hot folders.

Imposition Review

You can enable or disable the imposition review. To switch between the enabled and disabled states, click the Enabled/Disabled button. When imposition review is enabled, the job is held and you can view and approve the imposed file before sending it to an output. The default setting is Disabled.

Banner Sheets tab
Click the checkbox if you want to include banner sheets for job files in the output folder.
Paper
If you select the Banner Sheets checkbox, the Paper presets are available. Properties set here become banner sheets defaults;
  • Match Job — disables the controls that configure media and uses default settings.
  • Custom — enables the controls that configure media, any setting specified are included in banner sheets XML/JDF/CSV.
If you select Custom value, you can type in or select a media from the output Paper Catalog list. To add a paper type, click the Add Paper button.
Paper Name
You can edit the name of the paper used. You can enter a string of maximum 256 characters. This field is mandatory.
Product ID
You can edit the product ID. You can enter a string of maximum 256 characters.
Paper Type
You can select the type of paper used from a list:
  • Bond
  • Offset Text
  • Cover
  • Tag
  • Index
Paper Weight
The paper weight varies based on the paper type and the paper size. You can edit the paper weight.
Paper Color
You can type in or select the paper color form a list.
Paper Finish
You can type in or select the paper finish from a list:
  • Uncoated
  • Coated
  • Glossing Finish
  • Ink Jet Finish
  • High Gloss Finish
  • Matte Finish
  • Polymer Finish
  • Satin Finish
  • Semigloss Finish
  • Silver Finish
Paper Height
The height of the paper.
Paper Width
The width of the paper.
Batch Tickets tab

Specify if you want to print the batch details and the location where to send the batch ticket. The system generates a batch ticket file containing the batch details.

Batch Ticket Printer

Send Batch Tickets to a Printer
Select this option to send the batch ticket to a printer. Choose a printer from an existing list of printers mapped to the TotalFlow BatchBuilder server. You can also specify the number of copies of batch tickets you want to print.
Send Batch Tickets to Output Device
Select this option to send the batch ticket to the specified output device. The batch ticket file is placed as the first job in the batch and the job sequence number for the batch ticket is 0. The batch ticket file is not displayed in the batch detail dialog and does not appear as a job in the user interface.
Presets

Specify which job properties you want to use for the batch ticket media:

  • Default: Uses the default media settings for job properties.
  • Custom: Allows you to specify media settings for job properties.
      Note:
    • The first value for the Paper properties is displayed based on installation settings. A4 is displayed for metric system and Letter is displayed for imperial system.
    Paper Name
    You can edit the name of the paper used. You can enter a string of maximum 256 characters.
    Product ID
    You can edit the product ID. You can enter a string of maximum 256 characters.
    Paper Type
    You can edit or select the type of paper used from a list:
    • Bond
    • Offset Text
    • Cover
    • Tag
    • Index
    Paper Weight
    The paper weight varies based on the paper type and the paper size. You can edit the paper weight.
    Paper Color
    You can type in or select the paper color form a list.
    Paper Finish
    You can type in or select the paper finish from a list:
    • Uncoated
    • Coated
    • Glossing Finish
    • Ink Jet Finish
    • High Gloss Finish
    • Matte Finish
    • Polymer Finish
    • Satin Finish
    • Semigloss Finish
    • Silver Finish
    Paper Height
    You can specify the height of the paper.
    Paper Width
    You can specify the width of the paper.

To save the changed properties, click OK. If you want to close the batch edit panel and discard the changes, click Cancel.

To delete the batch, click Delete.