Creating Hot Folders

You can create hot folders in RICOH Account Administration, in the Hot Folders tab.
Before creating hot folders, you need to:
  • Make sure that your user has an Administrator role in RICOH Account Administration.
  • Install and set up RICOH Cloud Connector.
  • Create a folder on a computer that RICOH Cloud Connector can access. The folder must be shared in the network with Read/Write access.
  1. In the left pane, click Hot Folders.
    You see the Hot Folders tab:
  2. Click Add Hot Folder in the top-right corner of the page.
    You see the Add Hot Folder dialog:
    Add Hot Folder dialog
  3. Enter the name of the hot folder, a description with useful information about the hot folder, and the location of the folder you created.
  4. If the hot folder location is already connected to a printer, select the Printer hot folder option, then select the digital front end and the printer model. This way, jobs can be sent directly to a printer or digital front end.
      Important:
    • To use this function, a hot folder must be previously connected to a printer. For more information, see the printer documentation.
    • Hot folders cannot be used with all printers. The Printer model list depends on the digital front end that you selected.
  5. Click Ok.
  6. If you have multiple instances of RICOH Cloud Connector, select the instance that you want to use with the hot folder from the Select RICOH Cloud Connector dialog and click Ok.
    Important:
  • When a cloud connector is disconnected or deleted, the associated hot folders are disconnected.

    If you register a new RICOH Cloud Connector instance, the new instance is automatically associated with the hot folders that no longer have a cloud connector assigned.

  • If you have automations sending jobs to hot folders, and those hot folders are disconnected, the jobs get into Error state.

Related information:

Hot Folders
Parent topic: Configuring