Jobs Table

Users with a Job Submitter role can view only the jobs they submitted. Users with a Job Submitter & Viewer role can view all the jobs.

Submitted jobs are available in RICOH TotalFlow Producer until they are deleted.

When you first open the application, some sample jobs are displayed in the Jobs table.

The Jobs table columns show the following job information by default:

• ID - a unique number that TotalFlow Producer assigns to each job. It consists of the order number followed by the number that the file has inside the order.
• Status - shows the current state of the job. A job can be in one of these states:

  Job processing	New Job (default job state assigned to all new jobs) Scanning for viruses File quarantined Job Processing Job Complete Error
  Sending to hot folder	Sending to hot folder name Sent to hot folder name
  Sending to printer	Sending to printer name Queued to print on printer name Held on printer name Processing on printer name Printing on printer name Printed on printer name Paused on printer name Suspended on printer name Canceled on printer name Aborted on printer name
  Preflight	Pending preflight Preflighting
  Conversion to PDF	Converting to PDF
  PDF flattening	Flattening PDF

• Job Name - if you do not choose a different name, the name of the PDF file becomes the job name.
• Preflight status - shows if the file passed preflight validation.
  Note: Preflight status is available with a RICOH TotalFlow Producer Advanced subscription.

• Date Submitted - the date and time when the job was submitted.
• Due date- the date when the job is due.
• Customer - if a customer submitted the order, their Customer name is displayed here. If you submitted the order, the field is empty.
• Copies - the number of job copies to be printed.
• Pages - the number of pages that the job PDF file contains.
• Double sided - specifies if the job is printed on both sides of the paper or not.
• Staple - specifies the type of staple applied on the paper sheets after the job is printed.
• Hole punch - specifies the hole punch type applied on the paper sheets after the job is printed.
• Color / Black & White - specifies the ink color required for the job.
• Paper size - specifies the paper size required for the job.

  You can also choose to display other job information from the Manage Columns table:

• Assigned to - the employee that is in charge of monitoring the job.
• Destination - the printer or the hot folder that the job was sent to.
• Order ID - the ID of the order to which the job belongs.
• Order Name - the name of the order to which the job belongs.
• Submission Method - specifies whether the job was submitted from the user interface or by email.
• Submitted by - displays the email address of the submitter.

Based on the access rights of your user account, you can do the following actions in the Jobs table:

• Submit jobs.

  Click the Submit Job button in the top-right corner.

• Manage the columns in the table.

  Click , the Table Settings icon, then Manage columns.... Select which job properties you want to display in the Jobs table and set their order.

• Sort jobs.

  Click a column heading to sort the jobs in ascending or descending order according to that column.

• Filter jobs.

  Click , the Search icon, and type a string of characters to filter the jobs.

• Group jobs.

  Click the arrow next to the Jobs table title, then select a grouping method:

  • Jobs Grouped by Customer

    Customer users cannot see the jobs of other customers and do not have access to this option.

  • Jobs Grouped by Submitter

    Users with a Job Submitter role can only view their own jobs and do not have access to this option.

  • Jobs Grouped by Status
  • Jobs Grouped by Due Date

• Edit job information.

  Right-click a job and select Properties....

• Download the job file.

  Right-click a job and select Download.

• View the job PDF file.

  Right-click a PDF job and select View.... The PDF Viewer opens and you can use the viewing tools to adjust the zoom, change the view, or print the document to a local printer.

• Edit the job PDF file.

  Right-click a PDF job and select Edit PDF.... The PDF Editor opens and you can make various types of annotations, hide text, reorder pages, add comments, highlights, drawings, signatures, and more.

• Edit PDF jobs in the Job Properties Editor.

  Right-click a PDF job and select Edit job ticket.... You can specify various settings, including layout, paper, finishing, and fifth station settings, and configure covers, slip sheets, or exception pages. All the changes are shown in real time so that you can preview the final output.

• Manually convert supported Microsoft Office files and images to PDF.
  Note: Only users that have the RICOH TotalFlow Producer Advanced or Trial Subscription can manually convert Microsoft Office files or images to PDF.

  Right-click the job that you want to convert and select Convert to PDF.

• Manually change the job state.

  Right-click a job or a group of selected jobs and select Change state to. Then, select a job status from the menu.

• Add customized job states.

  Right-click a job or a group of selected jobs and select Change state to. Then, select Job status settings.... Create a custom job state that you can use when you change the job state manually.

• Manage job file versions.

  Right-click a job and select Version history....

  You can restore a modified file to the previous version and download or delete a file version.

• Delete jobs.

  Right-click a job or a group of selected jobs and select Delete jobs....

• Send jobs to preflight, hot folders, or printers.

  Select one or multiple jobs and drag them over one of the icons on the right.

  • - Preflight
  • - Hot Folders
  • - Printers
  Then, drop the jobs onto one of the items available in the panel.