Submitting Orders from the User Interface

With a RICOH TotalFlow Producer Advanced or Trial subscription, you can submit orders from the user interface.
To create an order:
  1. On the RICOH TotalFlow Producer main page, click Submit Order.
    You see the Create order dialog:
  2. Click Create order and type a name for the order.
  3. Change the Due Date if necessary.
  4. Add the instructions in the Order Instructions area.
  5. To add files, click Add Jobs, then select one or more files from your computer.

    Or you can drag and drop the files inside the Jobs area of the dialog. If you need to, you can remove and replace the files after the upload.

      Important:
    • An order cannot contain more than 100 files. We recommend that they do not exceed a total size of 2 GB.
    • You can upload these types of files:
      • PDF
      • Microsoft Word, Excel, and PowerPoint
      • PNG, JPEG/JPG, or TIFF/TIF

      Images and Microsoft Word, Excel, and PowerPoint formats can be converted to PDF. Any fonts used should be embedded in the Microsoft Office document. Otherwise, the font is substituted and the resulting PDF might look different from the original file.

  6. To see details about the jobs, click an uploaded job file.
    The details appear in the bottom-right panel.
  7. Update the settings for each job as needed.
    • Job Name: Update the name of the job.
    • Special Instructions: Update the instructions for the job.
    • Copies: Click , the plus icon, or , the minus icon, to increase or decrease the number of copies, or enter the number of copies inside the field.
    • Double sided: Select or clear this option to specify whether the job prints on both sides of the page or only on one side of the page.
    • Staple: Select a stapling option for the printed document.
    • Hole punch: Select a punch option for the printed document.
    • Color / Black & White: Select a color option.
  8. Click Submit Order.
    You can see the submitted orders in the Orders table on the RICOH TotalFlow Producer main page.

    After the jobs are in RICOH TotalFlow Producer, you can send them directly to hot folders or printers. Or, you can view, edit, or preflight the jobs before sending them out for printing.

Parent topic: Submitting Orders