Filters panel

Displays a list of all the filters and the volume estimates for each filter.

To open the Filters panel, click , the Expand/Collapse button, on the left side of the Jobs section.

Filters

When opening the Filters panel, the Filters tab is displayed by default.

The list of filters can be sorted using the Sort by: menu. The default sorting criteria is Creation Time (ascending).

You can also select Manual Sort and then manually drag and drop the filter to a different position.

The filter information displays the Filter Name and up to three volume estimates.

    Note:
  1. Depending on the Automation Level selected, the system displays the appropriate icon next to the filter ID:
    • for Auto-Batch.
    • for Auto-Batch with Schedule enabled.
    • forAuto-Batch-and-Send.
    • forAuto-Batch-and-Send with Schedule enabled.

    You can pause an automated filter by clicking the automation icon and selecting Disable Automation. When an automated filter is paused, you can resume automation by clicking the appropriate icon next to the filter ID and selecting Enable Automation. The icons displayed when the automation is paused are:

    • for Auto-Batch.
    • for Auto-Batch with Schedule enabled.
    • for Auto-Batch-and-Send.
    • for Auto-Batch-and-Send with Schedule enabled.

    The automation status, trigger information and progress are displayed in the advanced tooltip of the filter.

  2. Depending on the selected target type in the Automation tab, the system displays a graphical representation of the percentage required to reach the set threshold.

When you hover over a filter, the system displays information on: Auto-batch, Trigger, and Schedule.

When you click a filter, the system displays only the jobs matching the criteria of the selected filter.

If you select a combined filter, the system displays the selected component from that filter above the list of jobs. You can also view only the jobs from a specific component of that combined filter by selecting the component from the list below the combined filter name.

To view all the combined filter components and the specified volume estimates for each component. click , the view components button.

To create a new filter, click , the New Filter button.

Right-click a filter to display the context menu and choose any of these actions:

  • Select Properties to open the filter edit dialog box and modify the filter properties.
  • Select Disable Automation to pause an automated filter. To resume automation for a filter, select Enable Automation.
  • Select Create Batch... to create a new batch.
      Note:
    • If the output device is specified in the filter properties, the new batch is automatically created and all the filter jobs are added to the new batch.
    • If the filter output device is not specified, the New Batch dialog box appears. Select an output destination from the list and click OK to create the new batch or click Send Batch to save and send the batch.
  • Select Duplicate Filter... to create a copy of the current filter. The New Filter dialog box appears. All the properties from the original filter are copied to the new filter. Click OK to create the new filter and add it to the filter list.
  • Select Delete... to remove the filter from the system.
    Note: For more information on the filter status icons, see Icons and Buttons.

Jobs

When you click the Jobs tab, all the jobs in the system are displayed.

Use the Views menu to filter all the jobs by the job state.

The filtering options are:

All Jobs
Displays a list of all the jobs in the system in all the states, including retained jobs.
Proof Required
Displays a list of jobs with the Proof job property value set to Proof Required and Proof Approval set to Awaiting Approval.
Proof Out
Displays a list of all the jobs in the Proof Out state.
Batchable
Displays a list of jobs that are in the Unbatched state.
Action Required
Displays a list of jobs that are in the Held state, the Missing Imposition state, the Waiting for File state, the Output Error state, the Preflight Error state, the Proof Rejected state, or the Imposition Error state.
Batchable, not Matching Filters
Displays a list of jobs in the Unbatched state that do not match any filter.
Printed
Displays a list of jobs printed by a device and marked as printed in the TotalFlow BatchBuilder system and jobs in custom states.

  1. You can remove one or more jobs from a batch using the Unbatch action, allowing the jobs to display in a matching filter list or to move to another batch. The Unbatch action can be performed only on jobs that are in a Batched state and only when the batch is in the Batching state. If the batch state is changed when an Unbatch action is performed, the system displays an error.

    To unbatch one or more jobs, select the jobs from the list, right-click, and select Unbatch.

  2. To delete one or more jobs from the list, select the jobs, right-click, and select Delete Jobs.... A confirmation window is displayed. Click Yes to delete the jobs or No to cancel the action.
  3. You can drag and drop unbatched jobs from the job list into a new batch or add them to an existing batch. If at least one of the selected jobs is not in Unbatched state, the system displays an error message and the jobs cannot be dropped.
  4. Select a job from the list, right-click and then select Open Order to view the details for the order which contains the selected job.
  5. To change the job state, select a job from the list, right-click and then point to Set State. Choose a job state from the list of system defined states: Sent or Printed, or a custom state. You can create the custom state in Custom States tab under Admin section.
      Note:
    • You can select custom states only for the jobs that have been sent.
    • Job state and location are editable only for jobs that are in one of following states: Sent, Printed or in a custom state.
  6. If a job is in Proof Out state, the job cannot be batched, sent, or printed until the proof is approved. To approve proof for one or more jobs from the list, right-click the jobs and select ProofApprove Proof. The state for each job changes from Proof Out to Unbatched.
    Note: You can also select one or more jobs from the list, right-click and then select ProofApprove Proof and Send... to send the jobs directly to an output and change the job state from Proof Out to Sent.
  7. When a job is in Proof Out state, you can right-click the job and select ProofReject Proof. The job state is set to Proof Rejected and the job is displayed in the Action Required list in the All Jobs tab.
  8. You can perform these Preflight actions:
    • Click PreflightRun Manual Preflight... to select and apply a preflight profile and a preflight action list.

      Note: PitStop Server Folder

      When switching from internal to external Preflight, you can reconfigure your job Preflight settings.

      Select a Preflight hot folder from the list, where TotalFlow BatchBuilder sends the jobs for preflighting.

    • When a job is in Preflight Error state, you can click PreflightIgnore Preflight Error to cancel the preflight error and enable Manual Preflight. The Preflight Error job state is removed and you can also upload a new job file.
    • When a job is in Preflighting state, you can right-click the job and select PreflightSkip Preflight. This action cancels the preflight process and the job returns to the previous state.
  9. When a job is in the Awaiting Approval state, you can right-click the job, and select ImposeApprove Imposition or Reject Imposition.
  10. You can select one or more jobs from the job list.

    Select one or more jobs from the job list, right-click, and select an existing batch or select the BatchNew Batch to create a new batch. A confirmation message appears on the right panel to confirm that the new batch has been created successfully.

    Note: If the selected jobs are unbatchable, the right-click is disabled.

To close the Filters panel, click , the Expand/Collapse button.