Using Hot Folders with Presets

You can use hot folders and presets for automated job processing. Whenever you place a supported document file in a hot folder, a job is created, the associated preset is applied, and the document is output, without having to start the application.
Important: The hot folder function is not available in the browser version of TotalFlow Prep.
To use a hot folder for automated job processing:
  1. Create a preset and associate it with an input hot folder.
    For details, see Creating Presets.

    Make sure that you select the output method required for the jobs processed through the hot folder on the Save Preset screen:

    • To send the jobs to the printer specified in the preset, enable the Print job on printer after processing option.

      If you want to wait for the job to be manually edited, select the Wait for manual editing check box.

    • To save and send the jobs to an output folder, enable the Save as print job or the Save as PDF option.

    If you want to apply the settings specified in the job ticket instead of the ones saved in the preset when the job is created, also select the Use incoming ticket (JDF, RJF) values instead of preset settings. check box.

      Note:
    • The number of copies and customer information are always retrieved from the job ticket.

    • If there is no user code in the incoming ticket, the user code from the preset is applied.

  2. Place the file or files that you want to process in the configured hot folder.
    Important:
    • Before placing files in a hot folder, make sure they can be processed by this application. For details, see Supported File Formats.

    • If you place a password-protected file in a hot folder, an error will occur. Remove the password protection before placing any files in a hot folder.

    • If you place multiple files in a hot folder, a separate job is created for each file. To combine multiple files into a single job, start the application and use the Create New Job or the Build Job function. You cannot use hot folders to combine files.

    • To place a JDF file and PDF files that are linked with the JDF file in a hot folder at the same time, place the JDF file first. If the PDF files are placed in the hot folder before the JDF file, the application might start the processing only with the PDF files.

    • If you place a JDF file in a hot folder, make sure the PDF files linked with the JDF file are stored in a folder that can be accessed by the client computer.

    • If the Require user code to print job check box is selected on the Preferences screen and you submit a job without a user code to a hot folder, the job will go into an error state.

    • The files placed in the hot folder are removed after the application processes them. Make a copy of the files that you want to save before you place them in the hot folder.

    • If you want to delete from the disk a folder that is defined as hot folder, you must first remove the hot folder setting from the associated preset. Otherwise, the application will recreate the folder the next time it polls for jobs.

    • If the settings registered in the preset associated with the hot folder specify pages, page ranges, chapters, or chapter ranges that are invalid for a job, these settings are applied partially based on the pages and chapters available inside the job.

  3. Verify the progress of the job and, if necessary, change the job status.
    For more information, see Checking Job Progress and Results.