Supported File Formats

This section provides information on the file formats supported by TotalFlow Prep for creating jobs and inserting files into an existing job. The applications required for submitting the files and the document type the files have as part of the job are also listed.
Important: Make sure that you install all the required applications before submitting jobs.

Required Applications for Format Types

File type

Required application

Document type for job

Notes

TIFF

None

Image PDF

 

JPEG

None

Image PDF

 

PNG

None

Image PDF

 

PDF

None

Object PDF

PS/EPS

Acrobat Distiller, included with Adobe Acrobat 8/9/X/XI/DC/2017/2020

Object PDF

Acrobat Distiller is used to create a PDF file, which is then used to create the job.

DOC/DOCX/RTF

  • Microsoft Word 2007 SP3/2010 SP1/2013/2016/2019/Office 365

  • Adobe PDF, included with Adobe Acrobat 8/9/X/XI/DC/2017/2020

  • TotalFlow PDF driver, included with this application

Object PDF

TotalFlow PDF driver is used to create a PDF file, which is then used to create the job.

For information on installing the TotalFlow PDF driver, see the Setup Guide.

XLS/XLSX/CSV

  • Microsoft Excel 2007 SP3/2010 SP1/2013/2016/2019/Office 365

  • Adobe PDF, included with Adobe Acrobat 8/9/X/XI/DC/2017/2020

  • TotalFlow PDF driver, included with this application

Object PDF

PPT/PPTX

  • Microsoft PowerPoint 2007 SP3/2010 SP1/2013/2016/2019/Office 365

  • Adobe PDF, included with Adobe Acrobat 8/9/X/XI/DC/2017/2020

  • TotalFlow PDF driver, included with this application

Object PDF

JDF

None

Object PDF

JDF files are used together with the PDF files to specify the processing instructions for the job. They contain job ticket information, such as special instructions, customer information, and editing, finishing, and printing settings.

Note: JDF files are only supported when you submit jobs through a hot folder or insert files into an existing job.

RJF

None

Object PDF

The RJF format is a job file format unique to TotalFlow Prep. RJF files are PDF files that have embedded information about settings such as finishing settings and print settings.

Note: RJF files are only supported when you submit jobs through a hot folder or insert files into an existing job.

Additional Information for Submitting PDF Files

  • This application supports the following types of PDF files:

    • PDF files created using genuine applications by Adobe Systems (PDF versions 1.3 to 1.7).

    • PDF files created using the scanner function of the devices listed in the Printer Connector Readme.

    If you use a PDF file that was not created with the applications or devices specified above, the file might not be imported into the application or some functions of the application might not be available.

  • This application does not support PDF files with XFA forms created using applications such as Adobe LiveCycle Designer. Before importing a PDF file into this application, convert the file so that it does not contain XFA forms. For example, you can use Adobe Distiller to convert the file.

  • When a job is created from a Microsoft Office document, this application imports the output generated by Adobe Distiller. If Adobe Distiller does not convert the document correctly, the input received by this application is incorrect.

    You can try to convert the original document to PDF in Microsoft Office using a feature such as PDFMaker before submitting it.

  • If you open a PDF file or Microsoft Office document with a page size larger than 330.2 × 487.6 mm (13 × 19.2 inches), this application reduces the size to the largest paper size available for the target printer.

    By default, the original aspect ratio is maintained when the size is reduced. You can change this setting on the Preferences screen.

    For additional information about support for long paper, see Setting Long Paper Support.

  • If the PDF file is created with Adobe Illustrator, the preview of the file might be shifted incorrectly. To fix the problem, you can try to save the data as a new PDF with the Save as function in this application. Then, you can create the job from the saved PDF file.