RICOH TotalFlow Prep

• 1 RICOH TotalFlow Prep
  • 1.1 Operating Instructions Setup Guide
    • 1.1.1 Introduction
      • 1.1.1.1 Important
      • 1.1.1.2 Cautions Regarding This Guide
      • 1.1.1.3 Guides for This Application
      • 1.1.1.4 How to Read the Documentation
        • 1.1.1.4.1 Before Using This Application
        • 1.1.1.4.2 How to Use the Manuals and Help
          • 1.1.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
          • 1.1.1.4.2.2 Displaying Field Help
          • 1.1.1.4.2.3 Symbols
      • 1.1.1.5 Trademarks
    • 1.1.2 Before Setting Up
      • 1.1.2.1 Setup Flow
      • 1.1.2.2 Computer Requirements
    • 1.1.3 Installation
      • 1.1.3.1 Installing the Main Application and Related Programs
        • 1.1.3.1.1 Installing the Main Application
        • 1.1.3.1.2 Installing the TotalFlow PDF Driver
          • 1.1.3.1.2.1 Precautions After Installing the TotalFlow PDF Driver
        • 1.1.3.1.3 Installing the Product License
          • 1.1.3.1.3.1 Installing a Permanent License
      • 1.1.3.2 Upgrading from a Previous Version of the Main Application
        • 1.1.3.2.1 Upgrading the Main Application
        • 1.1.3.2.2 Migrating Legacy Files to TotalFlow Prep 4.0 or Later
      • 1.1.3.3 Changing the Port for the Tomcat Server
      • 1.1.3.4 Uninstallation
        • 1.1.3.4.1 Uninstalling the Main Application
        • 1.1.3.4.2 Uninstalling the TotalFlow PDF Driver Manually
    • 1.1.4 Start-up/Shutdown
      • 1.1.4.1 Start-up
        • 1.1.4.1.1 Preparation
        • 1.1.4.1.2 Start-up Procedure
      • 1.1.4.2 Shut Down
  • 1.2 Operating Instructions User’s Guide
    • 1.2.1 Introduction
      • 1.2.1.1 Important
      • 1.2.1.2 Cautions Regarding This Guide
      • 1.2.1.3 Guides for This Application
      • 1.2.1.4 How to Read the Documentation
        • 1.2.1.4.1 Before Using This Application
        • 1.2.1.4.2 How to Use the Manuals and Help
          • 1.2.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
          • 1.2.1.4.2.2 Displaying Field Help
          • 1.2.1.4.2.3 Symbols
      • 1.2.1.5 Trademarks
    • 1.2.2 Overview
      • 1.2.2.1 TotalFlow Prep Overview
      • 1.2.2.2 Overview of the Browser Version of TotalFlow Prep
      • 1.2.2.3 TotalFlow Prep User Interface
        • 1.2.2.3.1 Menu Bar
        • 1.2.2.3.2 Toolbar
        • 1.2.2.3.3 Page List
        • 1.2.2.3.4 Workspace
        • 1.2.2.3.5 Settings Area
        • 1.2.2.3.6 Right-Click Menu
      • 1.2.2.4 What You Can Do with This Application
      • 1.2.2.5 Key Points and Procedures
      • 1.2.2.6 Notices
        • 1.2.2.6.1 Important
        • 1.2.2.6.2 Cautions Regarding This Guide
        • 1.2.2.6.3 Guides for This Application
        • 1.2.2.6.4 How to Read the Documentation
          • 1.2.2.6.4.1 Before Using This Application
          • 1.2.2.6.4.2 How to Use the Manuals and Help
            • 1.2.2.6.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
            • 1.2.2.6.4.2.2 Displaying Field Help
            • 1.2.2.6.4.2.3 Symbols
        • 1.2.2.6.5 Trademarks
    • 1.2.3 Tutorials
      • 1.2.3.1 Tutorial 1: Using General Functions
        • 1.2.3.1.1 Preparation
        • 1.2.3.1.2 Procedure
          • 1.2.3.1.2.1 Step 1: Create a job from the sample files
          • 1.2.3.1.2.2 Step 2: Insert another document
          • 1.2.3.1.2.3 Step 3: Delete an unnecessary page
          • 1.2.3.1.2.4 Step 4: Rearrange the pages
          • 1.2.3.1.2.5 Step 5: Rotate a page
          • 1.2.3.1.2.6 Step 6: Despeckle pages with noise
          • 1.2.3.1.2.7 Step 7: Straighten a skewed page
          • 1.2.3.1.2.8 Step 8: Select and move an area of a page
      • 1.2.3.2 Tutorial 2: Creating a Booklet
        • 1.2.3.2.1 Preparation
        • 1.2.3.2.2 Procedure
          • 1.2.3.2.2.1 Step 1: Create a job from the sample file
          • 1.2.3.2.2.2 Step 2: Create chapters
          • 1.2.3.2.2.3 Step 3: Set the paper and the input tray
          • 1.2.3.2.2.4 Step 4: Insert text on the cover sheet
          • 1.2.3.2.2.5 Step 5: Place an image on the page
          • 1.2.3.2.2.6 Step 6: Delete the images placed on the cover pages
          • 1.2.3.2.2.7 Step 7: Set imposition
          • 1.2.3.2.2.8 Step 8: Add page numbers
          • 1.2.3.2.2.9 Step 9: Specify settings for adding tab stock
          • 1.2.3.2.2.10 Step 10: Specify finishing settings
          • 1.2.3.2.2.11 Step 11: Preview the output and print the document
          • 1.2.3.2.2.12 Step 12: Save the job
    • 1.2.4 Configuration
      • 1.2.4.1 Registering Printers
        • 1.2.4.1.1 Adding Printers
        • 1.2.4.1.2 Adding Custom Printers
          • 1.2.4.1.2.1 Importing a Custom Printer Definition File
            • 1.2.4.1.2.1.1 Deleting a Custom Printer Definition File
          • 1.2.4.1.2.2 Using the Installable Options
        • 1.2.4.1.3 Adding Windows Printers
        • 1.2.4.1.4 Adding Workflows from TotalFlow Production Manager
        • 1.2.4.1.5 Editing Printer Settings
        • 1.2.4.1.6 Deleting Printers
        • 1.2.4.1.7 Setting the Default Printer
        • 1.2.4.1.8 Viewing Printer Information
        • 1.2.4.1.9 Refreshing Printer Information
      • 1.2.4.2 Managing the Paper Catalog
        • 1.2.4.2.1 Adding Custom Papers
        • 1.2.4.2.2 Editing Custom Papers
        • 1.2.4.2.3 Deleting Custom Papers
        • 1.2.4.2.4 Exporting Custom Papers
        • 1.2.4.2.5 Importing Custom Papers
      • 1.2.4.3 Setting Preferences
    • 1.2.5 Preparing Jobs
      • 1.2.5.1 Creating a New Job
      • 1.2.5.2 Building a New Job
        • 1.2.5.2.1 Building a Job from Existing Files
        • 1.2.5.2.2 Building a Job from Scanned Files
      • 1.2.5.3 Creating a New Blank Job
      • 1.2.5.4 Opening Jobs
      • 1.2.5.5 Switching Between Open Job Windows
      • 1.2.5.6 Closing Jobs
    • 1.2.6 Editing Jobs
      • 1.2.6.1 Specifying a Printer for the Job
      • 1.2.6.2 Specifying Job Information
      • 1.2.6.3 Changing Page Layouts
        • 1.2.6.3.1 Selecting Pages and Sheets
          • 1.2.6.3.1.1 Selecting Pages
          • 1.2.6.3.1.2 Selecting Sheets
        • 1.2.6.3.2 Copying, Cutting, and Pasting Pages and Sheets
          • 1.2.6.3.2.1 Copying, Cutting, and Pasting Pages
            • 1.2.6.3.2.1.1 Pasting Pages at the Beginning of a Chapter
          • 1.2.6.3.2.2 Copying, Cutting, and Pasting Sheets
            • 1.2.6.3.2.2.1 Pasting Sheets at the Beginning of a Chapter
        • 1.2.6.3.3 Deleting Pages and Sheets
          • 1.2.6.3.3.1 Deleting Pages
          • 1.2.6.3.3.2 Deleting Sheets
        • 1.2.6.3.4 Moving Pages
        • 1.2.6.3.5 Inserting Blank Pages and Sheets
          • 1.2.6.3.5.1 Inserting Blank Pages
          • 1.2.6.3.5.2 Inserting Blank Sheets
        • 1.2.6.3.6 Inserting Pages from Existing or Scanned Files
      • 1.2.6.4 Creating Chapters
        • 1.2.6.4.1 Renaming Chapters
        • 1.2.6.4.2 Moving Chapters
        • 1.2.6.4.3 Canceling Chapters
      • 1.2.6.5 Using External Programs to Edit Jobs
        • 1.2.6.5.1 Using an External Program to Edit Image PDF Documents
        • 1.2.6.5.2 Using an External Program to Edit the PDF of an Entire Job
      • 1.2.6.6 Editing Original Files
        • 1.2.6.6.1 Modifying Rulers, Grid, and Guides
          • 1.2.6.6.1.1 Modifying Rulers
          • 1.2.6.6.1.2 Modifying Grid Settings
          • 1.2.6.6.1.3 Modifying Guides
        • 1.2.6.6.2 Aligning Page Content
          • 1.2.6.6.2.1 Using Auto Alignment
          • 1.2.6.6.2.2 Using Manual Alignment
        • 1.2.6.6.3 Removing Noise with Despeckle
        • 1.2.6.6.4 Straightening Skewed Pages
        • 1.2.6.6.5 Rotating Pages
          • 1.2.6.6.5.1 Using Auto-Rotation
          • 1.2.6.6.5.2 Rotating Pages on a Sheet
        • 1.2.6.6.6 Adding a Mask
        • 1.2.6.6.7 Editing a Mask
          • 1.2.6.6.7.1 Changing the Mask Type
          • 1.2.6.6.7.2 Changing the Mask Color
          • 1.2.6.6.7.3 Resizing a Mask
          • 1.2.6.6.7.4 Positioning a Mask
            • 1.2.6.6.7.4.1 Manual Positioning
            • 1.2.6.6.7.4.2 Positioning with X and Y Coordinates
            • 1.2.6.6.7.4.3 Centering a Mask
        • 1.2.6.6.8 Cutting, Copying, and Pasting a Mask
          • 1.2.6.6.8.1 Copying a Mask to Multiple Pages
        • 1.2.6.6.9 Moving a Selected Area
          • 1.2.6.6.9.1 Moving a Selected Area on Multiple Pages
        • 1.2.6.6.10 Cropping a Page
          • 1.2.6.6.10.1 Setting the Crop Area by Entering Values
        • 1.2.6.6.11 Resizing a Page
        • 1.2.6.6.12 Adding Text
        • 1.2.6.6.13 Editing Text
          • 1.2.6.6.13.1 Changing Font
          • 1.2.6.6.13.2 Changing Font Size
          • 1.2.6.6.13.3 Changing Font Color
          • 1.2.6.6.13.4 Applying Bold or Italics
          • 1.2.6.6.13.5 Changing Text Orientation
            • 1.2.6.6.13.5.1 Rotating Text
            • 1.2.6.6.13.5.2 Centering Text
        • 1.2.6.6.14 Cutting, Copying, and Pasting Text
          • 1.2.6.6.14.1 Cutting, Copying, and Pasting a Text Box
          • 1.2.6.6.14.2 Copying a Text Box to Multiple Pages
        • 1.2.6.6.15 Adding an Image
        • 1.2.6.6.16 Editing an Image
          • 1.2.6.6.16.1 Resizing an Image
          • 1.2.6.6.16.2 Positioning an Image
            • 1.2.6.6.16.2.1 Manual Positioning
            • 1.2.6.6.16.2.2 Positioning with X and Y Coordinates
            • 1.2.6.6.16.2.3 Centering an Image
            • 1.2.6.6.16.2.4 Rotating an Image
          • 1.2.6.6.16.3 Changing Image Transparency
        • 1.2.6.6.17 Cutting, Copying, and Pasting an Image
          • 1.2.6.6.17.1 Copying an Image to Multiple Pages
        • 1.2.6.6.18 Pasting Images or Text from the System Clipboard
        • 1.2.6.6.19 Changing Object Order
        • 1.2.6.6.20 Creating, Editing, and Applying Overlays
          • 1.2.6.6.20.1 Creating Overlays
          • 1.2.6.6.20.2 Editing and Deleting Overlays
          • 1.2.6.6.20.3 Applying Overlays
        • 1.2.6.6.21 Using Advanced Editing Features
          • 1.2.6.6.21.1 Using Light Table
            • 1.2.6.6.21.1.1 Using Content Detection
            • 1.2.6.6.21.1.2 Creating a Content Frame
          • 1.2.6.6.21.2 Using Mirror Light Table
      • 1.2.6.7 Specifying Paper Settings
        • 1.2.6.7.1 Setting Long Paper Support
      • 1.2.6.8 Specifying Imposition Settings
        • 1.2.6.8.1 Setting Normal Imposition
        • 1.2.6.8.2 Setting Booklet Imposition
        • 1.2.6.8.3 Setting Gangup Imposition
        • 1.2.6.8.4 Using Crop Marks for Trimming
        • 1.2.6.8.5 Specifying Orientation Settings
        • 1.2.6.8.6 Specifying Printing Side Settings
      • 1.2.6.9 Specifying Fifth Station Settings
        • 1.2.6.9.1 Setting Clear Toner Properties
        • 1.2.6.9.2 Setting White Toner Properties
        • 1.2.6.9.3 Setting Special Toner Properties
      • 1.2.6.10 Specifying Finishing Settings
        • 1.2.6.10.1 Printing Collated Documents
        • 1.2.6.10.2 Stapling the Printed Document
        • 1.2.6.10.3 Punching Holes in the Printed Document
        • 1.2.6.10.4 Folding the Printed Document
        • 1.2.6.10.5 Binding the Printed Document
        • 1.2.6.10.6 Trimming the Printed Document
        • 1.2.6.10.7 Setting the Output Tray
        • 1.2.6.10.8 Specifying How to Eject the Output
        • 1.2.6.10.9 Using Printer Features
      • 1.2.6.11 Adding and Editing Tabs
        • 1.2.6.11.1 Inserting Tabs
          • 1.2.6.11.1.1 Inserting Tabs Before Chapters
          • 1.2.6.11.1.2 Inserting Chapter Names on Tab Ears
        • 1.2.6.11.2 Converting a Page to a Tab
        • 1.2.6.11.3 Editing Tabs
          • 1.2.6.11.3.1 Managing Tab Stock Presets
          • 1.2.6.11.3.2 Ejecting Unused Tabs
          • 1.2.6.11.3.3 Specifying Tab Size
          • 1.2.6.11.3.4 Adding Text and Images to a Tab
          • 1.2.6.11.3.5 Moving Tabs
          • 1.2.6.11.3.6 Cutting, Copying, and Pasting Tabs
          • 1.2.6.11.3.7 Deleting Tabs
        • 1.2.6.11.4 Applying, Editing, and Creating Themes for Tabs
          • 1.2.6.11.4.1 Editing Themes for Tabs
          • 1.2.6.11.4.2 Creating Custom Themes for Tabs
      • 1.2.6.12 Adding and Editing Bleed Edge Tabs
        • 1.2.6.12.1 Managing Bleed Edge Tab Presets
        • 1.2.6.12.2 Setting Printing Side
        • 1.2.6.12.3 Setting Tabs Per Bank
        • 1.2.6.12.4 Setting Pattern Order
        • 1.2.6.12.5 Setting Length
        • 1.2.6.12.6 Setting Margins
        • 1.2.6.12.7 Setting Edge
        • 1.2.6.12.8 Setting Tab Gap
        • 1.2.6.12.9 Setting Depth
        • 1.2.6.12.10 Applying, Editing, and Creating Themes for Bleed Edge Tabs
          • 1.2.6.12.10.1 Editing Themes for Bleed Edge Tabs
          • 1.2.6.12.10.2 Creating Custom Themes for Bleed Edge Tabs
      • 1.2.6.13 Adding and Editing Inserts
        • 1.2.6.13.1 Adding Inserts
        • 1.2.6.13.2 Editing Inserts
        • 1.2.6.13.3 Moving Inserts
        • 1.2.6.13.4 Cutting, Copying, and Pasting Inserts
        • 1.2.6.13.5 Deleting Inserts
      • 1.2.6.14 Adding Page Numbers
      • 1.2.6.15 Adding a Header and Footer
      • 1.2.6.16 Adding Page Stamps
        • 1.2.6.16.1 Using Page Stamping for Repetitive Print Jobs
        • 1.2.6.16.2 Editing Page Stamps
        • 1.2.6.16.3 Deleting Page Stamps
      • 1.2.6.17 Adding Covers
        • 1.2.6.17.1 Adding Front and Back Covers to a Job
        • 1.2.6.17.2 Adding a Cover to a Booklet
        • 1.2.6.17.3 Adding a Cover to a Perfect Bound Job
          • 1.2.6.17.3.1 Creating the Perfect Bind Cover
          • 1.2.6.17.3.2 Editing the Spine of a Perfect Bind Cover
      • 1.2.6.18 Adding Slip Sheets and Designation Sheets
        • 1.2.6.18.1 Inserting Slip Sheets
        • 1.2.6.18.2 Inserting Designation Sheets at Chapter Breaks
      • 1.2.6.19 Specifying Color Settings
      • 1.2.6.20 Specifying the Number of Copies to Print
      • 1.2.6.21 Specifying Exception Settings
        • 1.2.6.21.1 Specifying Paper Exceptions
          • 1.2.6.21.1.1 Specifying Paper Exceptions by Selecting a Tray
        • 1.2.6.21.2 Specifying Printing Side Exceptions
        • 1.2.6.21.3 Specifying Color Exceptions
        • 1.2.6.21.4 Specifying Stapling Exceptions
      • 1.2.6.22 Editing Jobs in the Browser Version of TotalFlow Prep
      • 1.2.6.23 Solving Job Setting Conflicts
    • 1.2.7 Printing and Saving Jobs
      • 1.2.7.1 Previewing Jobs
      • 1.2.7.2 Sending Jobs to a Printer
      • 1.2.7.3 Sending Jobs to TotalFlow Production Manager
      • 1.2.7.4 Printing Selected Pages
      • 1.2.7.5 Printing Page Ranges
      • 1.2.7.6 Printing a Job with Both Color and Black and White Sheets on Separate Printers
      • 1.2.7.7 Saving Jobs
      • 1.2.7.8 Checking Job Progress and Results
        • 1.2.7.8.1 Viewing and Managing Active Jobs
        • 1.2.7.8.2 Viewing and Managing Logged Jobs
    • 1.2.8 Working with Presets
      • 1.2.8.1 Creating Presets
      • 1.2.8.2 Editing Preset Settings
      • 1.2.8.3 Deleting Presets
      • 1.2.8.4 Exporting Presets
      • 1.2.8.5 Importing Presets
      • 1.2.8.6 Applying a Preset to a Job
      • 1.2.8.7 Building a Job with the Settings Registered in a Preset
      • 1.2.8.8 Using Hot Folders with Presets
    • 1.2.9 Troubleshooting
      • 1.2.9.1 If the Application Does Not Start
      • 1.2.9.2 If a Message Appears
      • 1.2.9.3 If You Encounter a Problem
    • 1.2.10 Reference
      • 1.2.10.1 Supported File Formats
        • 1.2.10.1.1 Supported Image Formats and Image Sizes
        • 1.2.10.1.2 Limitations of Edit Functions for Document Pages
      • 1.2.10.2 Port Settings and Firewall Exceptions