To set the retention period, type the number of days in the designated field. The default retention periods are:
- 7 days for orders
- 7 days for batches
- The specified retention period applies to all the current orders and batches in the system and to all the orders and batches that will be created.
- The retention period for batches must be shorter than the retention period for orders.
- If the retention period is set to 0 days, all the sent or printed orders and batches are deleted from the system.
Specify the number of months and days to set the retention period of the stored Historical Data for jobs, orders, and batches. The default value for the Historical Data retention period is 6 months. The job, order, and batch properties are stored as Historical Data in a database. The job files are not included. The information is available for viewing in the TotalFlow BatchBuilder dashboard.
In the Jobs section, open the Filters panel and click the Jobs tab to view the list of all the jobs in the system, including the jobs from the retained orders and batches.
The retention period for an order or a batch begins when all the jobs from that order or batch are in the Sent state. When the retention period expires, the order or batch and all their jobs are deleted from the system.
The retention period timer is reset when the state of a job from the order or batch is changed. The retention period timer is not reset when a job from an order or batch is deleted.