Comparing the legacy and updated user interfaces
The updated user interface provides a subset of the functionality that is available
in the legacy user interface. This table compares the actions that you can do for
various types of objects in each interface.
Device and object actions and information
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Add, Copy, Delete printers, input devices, barcode readers, and inserter controllers | Actions available on Administration page. | Actions available on Administration page or Main page (if authorized) |
| Add a printer that uses the RICOH TotalFlow Print server | Define as a Ricoh PDF printer. Set the value of the Type of printer property to Ricoh TotalFlow. | Define as a Ricoh TotalFlow printer. |
| Any action that can only be done on one selected object at a time | Error message appears if you try the action with multiple objects selected. | Button or menu item for the action is disabled when multiple objects are selected. |
| Complete barcode step | Dialog shows the number of documents that have been read. | Dialog shows the number of documents that have not been read. |
| Editing input devices that are connected or enabled | Warning message provides a link to disable and disconnect before you make changes. | Disable and disconnect action available in More actions menu. If you try to save changes for an enabled or connected input device, a message appears. You can choose to disable and disconnect as part of saving the changes. |
| Enter large values in a text area on a property notebook | Stretch the text area control to make it bigger. | Type your text. The area automatically expands as you exceed the space displayed. |
| Find information in logs | Default content displayed is messages (not errors, state changes, or property changes) stored in the last 24 hours, sorted oldest to newest. You can filter by type of log entry and by length of time. If you change the filter, you must click the Refresh button to update the contents. Columns cannot be changed or reordered. | Default content displayed is all messages for the object, sorted newest to oldest.
In addition to filtering by type of log entry and by length of time, you can use the
string filter field  . Entries that contain the search text in any column of the log are displayed. If
you change a filter, the contents are updated automatically. To get new data, click
Refresh from Server. Columns can be changed and reordered. |
| Import and Export objects | Select each object you want to export from its object type table on the Administration tab. Use the Mark for Export function to build the export list. Then use the Export objects action to perform the export. | Select the Export Objects action from the Administration page. Use the Add objects by type list to display lists of each object type and add them to the Export list. Use the Export action to perform the export. |
| Manage favorite printers and input devices | Favorites are marked with yellow stars in Main page portlets. | Favorites are marked with blue stars in Main page portlets. The same favorites are also marked on Administration pages. |
| Prohibit users from opening the property notebook and editing properties for an object | Update the Group that the users belong to.
For each object type, find the View Properties and Edit properties actions and add them to the Prohibited actions list. |
Update the Group that the users belong to.
Under Action permissions, select each object type, then find the View Properties action and clear the check box. Under Property permissions, select each object type, then find the property that you do not want members of the group to edit. Clear the Edit check box. |
| Update Media action on printers | Action available on the Administration and Main pages. | Action available on the Administration and Main pages. The Update Media action was renamed Show Media and will display a list of printer media for printers that have the new Media to use property set to Printer. |
| Show Trays action on printers | The Get tray information from printer check box determines if the Update media action can be used to change what media is set for each tray. | The Get tray information from printer property is set on the SNMP tab of the printer property notebook and does not prevent using the Set tray media action. From the Show Trays dialog, you can use the Set tray media action to specify what media is in each try. You can also use the Tray media properties action to edit the properties of media objects. |
| View printer progress indicator | Use the Icon view of the Printers portlet on the Main page. | Use the Graphic view of the Printers portlet on the Main page. |
Job actions
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Change property values for multiple jobs at once | Not available | Select jobs, click the Update multiple action and select the properties and values you want to set on all the selected jobs. |
| Delete all | Action available on Main page. | Not available |
| View page level exceptions | Use Page Exceptions tab on Job property notebook. Page exceptions for Sides (duplex) are not shown. | Use Page exceptions action on action menu. Page exceptions for Sides (duplex) are shown. |
| Edit page level exceptions | Use Page Exceptions tab on Job property notebook. | Use Page exceptions action on action menu. Page exceptions for Sides (duplex) can be edited. |
| Filter jobs in the Jobs table | Use the Filter entry field or Filter table function. Use links in the System Summary. | Use the string filter field or the Advanced filter. That filter lets you set multiple property values as filters using AND, OR, or custom
logic and save filters for easy reuse. Use links in the System Summary. |
| Groups actions | Action available on Main page. | Not available |
| Process again | When selecting a restart step, the list of steps is shown from oldest to most recent. | When selecting a restart step, the list of steps is shown from most recent to oldest. |
User actions and Preference settings
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Change automatic refresh interval | Update on Preferences page. | No longer needed. Tables on the Main page are updated in real time. |
| Change Time format setting | Update on Preferences page. Setting is only applied to some properties. | Open Preferences dialog from User menu ( ) to update. Setting is applied to all properties. Updated user interface does not
use the setting from the legacy user interface. |
| Change your password | Action available on Preferences page. | Action available in User menu (). |
| Locate the name of user who is logged in | Displayed on right side of banner area. | Displayed in the User menu (). |
| Save views of Main page | Hover over the Main tab and select Save view. | Hover over the Main tab until the menu appears, then choose a view from the Saved Views list. |
| Log out | Click link on right side of banner area. | Action available in User menu (). |
System and interface actions
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Prohibit some actions using Groups | Actions related to exporting objects, and tuning step templates can be prohibited for groups of users. | Group settings for exporting objects and tuning step templates are ignored. |
| Get details of license status | Check system log. | From Administration tab, use Licenses. |
| Locate the system identifier | Displayed in red text on the Main tab. | Displayed in white text with a blue highlight in the banner area. |
| Select all entries in a table | Click inside the table then press Ctrl+A or drag mouse pointer across rows and columns. | Function not available. |
| Use browser Find function (Ctrl+F) to locate a string in the user interface | Ctrl+F highlights the string only on the dialog or page that currently has focus. | Ctrl+F highlights the string on both the dialog and the page that is behind it in the browser. |
| View jobs that are at risk for missing or have already missed their delivery deadline or service level agreement (SLA). | The rows for the jobs in the Jobs table are colored yellow, orange, red, or black. | Yellow, orange, red, or black dots appear in the Schedule risk column for the jobs in the Jobs table. A Deadlines portlet shows a count of the jobs in each state that have a schedule risk. |
| Install features | From Administration tab, use . | From Administration tab, use . |
| Install license key | Click  in the right corner of the window and click About. Then click License. |
Click  in the right corner of the window and click About. Then click INSTALL LICENSES. |
| View the system log | Click the View log button in the System Summary portlet. | Action available in Settings menu ( ) in the System Summary portlet. |
Document actions
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Search for documents using job properties or custom document properties | When search results are displayed and you refresh the browser, the results remain. | When search results are displayed and you refresh the browser, the results are cleared. Searches can be saved for easy reuse. |
Archive actions
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Saved searches | To save a search, specify the search and click Save. The saved search includes the Repository to search and Number of results settings. | To save a search, specify the search and click Save search. The saved search does not include the Repository to search and Number of results settings. |
| Using saved searches | Searches saved with the updated user interface do not appear in the Saved searches list in the legacy user interface. | Searches saved with the legacy user interface do not appear in the Search list in the updated user interface. |
| Deleting saved searches | Not available | Hover over a saved search in the Search list and click the X that appears at the right of the entry. When the X turns red, click it again to delete the saved search. |
Step template and Workflow actions
| Action | Legacy user interface | Updated user interface |
|---|---|---|
| Tune step templates | From the Administration tab, select Step templates. From the Step templates table, select the step template you want to tune and click the Tune action. | From the Workflow tab, select Step templates. From the Step templates table, click the step template you want to tune and use the Tuning tab on the step template property notebook. |
| Edit an enabled workflow | You must disable the workflow before editing it. | You can edit an enabled workflow. When you save the workflow, it is momentarily disabled then enabled again. |
| Save a workflow with unconnected steps, missing required values | Not available | You can save a workflow even if some steps are not connected or are missing values for properties that require a value. The errors are reported when you enable the workflow so you can save incomplete workflows as you continue to work on them. |
| Drag a workflow into a workflow | Using the Workflow editor, you can drag a workflow from the Workflow Objects portlet into the workflow the same way you can drag a step template into the workflow. | A new object called a step chain containing a set of connected steps can be added to a workflow. Using the Workflow editor, select Step chains from the top right of the window and a Step chain window opens. You can select a step chain from the window and drag it into the workflow. |
| Set expected durations for steps in workflow when Deadline Tracker feature is installed | In Workflow Editor portlet, click  , the Edit estimated durations icon. |
In the Workflow editor, right-click on the canvas and select Estimated durations from the menu. |