Working with Jobs

In RICOH TotalFlow Producer, depending on your subscription type, you can submit jobs or orders that contain one or more PDF files. Then you can send the jobs to other applications.

If you have a RICOH TotalFlow Producer Base subscription, you can submit PDF jobs.

If you have a RICOH TotalFlow Producer Advanced subscription, you can submit jobs and orders and you can send them to other applications such as Preflight, Hot Folders or Printers.

RICOH TotalFlow Producer Advanced subscription also includes the Office Conversion feature, which converts Microsoft Word, Excel, and PowerPoint files to PDF.

In this section:

  1. Submitting Jobs
    RICOH TotalFlow Producer Base allows users with Job Submitter or Submitter and Viewer role submit single PDF jobs.
  2. Preflighting Jobs
    Preflighting is the process of checking PDF jobs before printing to make sure that the files are compliant with the PDF quality requirements.
  3. Modifying PDF Files
    With RICOH TotalFlow Producer Advanced subscription, you can add the PDF Editor feature, that allows you to edit PDF files before sending them to production. Only users with Job Manager access can edit job files.
  4. Managing the Job Files Versions
    With the Version History feature, you can restore, download or delete previous versions of a file that was modified by the Preflight or Office Conversion actions, either manually or automatically.
  5. Viewing Job Status
    You can see the status of the jobs in the Jobs table.
  6. Changing Job Status
    For a more accurate management of the jobs, you can manually change the job status displayed in the jobs list.
  7. Viewing the Job File
    You can view a job PDF file in RICOH TotalFlow Producer or you can download the job PDF file and view its content offline. Users with Submitter role can view only the files in their own jobs.
  8. Modifying Job Information
    Depending on your user's role, you can add content or modify the Job Instructions in the Create order dialog or in the Edit job dialog.
  9. Deleting Jobs
    You can delete jobs from the Jobs table.
  10. Finding Jobs or Orders
    You can filter jobs or orders by any of their properties.
  11. Sending Jobs to Hot Folders
    You can send one or multiple jobs to hot folders previously defined in Account Administration.
Parent topic: RICOH TotalFlow Producer