Additional Applications

Based on the subscription types, you can use the additional applications that are displayed on the bar at the right end of the main page.

The additional applications are:

Preflight

Lets you apply additional preflight checks on the PDF files after submission, to verify that your files are compatible with PDF/X standards and to convert your PDFs into valid PDF/X files.

To use the preflight function, you must have the Job Manager role in RICOH TotalFlow Producer and an Advanced subscription.

Hot Folders

Lets you move submitted jobs to previously created hot folders, either on a network or local drive. The job files can be stored in the hot folders or redirected for other applications, such as an impositioning program, to retrieve and process them. Also, a hot folder can represent a directory connected to a printer, so when a file is sent to that folder it is automatically submitted to the printer for processing.

To use hot folders, you must have the Job Manager role in RICOH TotalFlow Producer.

You can create hot folders in RICOH Account Administration. The folders must be on a workstation in the same local area network as the Cloud Connector associated with RICOH TotalFlow Producer and the account.

To display the available hot folders and their status, click , the Hot Folders icon. The status can be:

Connected	RICOH Cloud Connector is installed and running and registered on your account.
Disconnected	RICOH Cloud Connector was stopped or uninstalled.
Cannot access	The hot folder location was deleted or the folder is password protected and the credentials expired. If you create a new folder at the same location and with the same name, or renew the folder access credentials the status changes to Connected.

Printers

Lets you add supported printers running on-premises in your network, view and edit printer properties, view printer status and printer information, enable, disable, or delete printers, and submit jobs to available printers.

To use printers, you must have the Job Manager role in RICOH TotalFlow Producer and an Advanced subscription.

The printers must be in the same local area network as the Cloud Connector associated with RICOH TotalFlow Producer and the account.

To display the available printers and their status, click , the Printers icon. Printers can have one of these states:

	Ready	The printer is enabled and can receive jobs.
	Printing	A job is currently printing on the printer. If it is a job that you sent, the name of the job and the printing progress are also displayed.
	Error	An error occurred on the printer.
	Disabled	The printer is disabled and cannot receive jobs. Enable the printer to send jobs and receive status information.
	Disconnected	Cannot connect to RICOH Cloud Connector or RICOH Printer Connector. See Disconnected Printers for troubleshooting information.