Manually converting Microsoft Office files to PDF

Office Conversion is a BETA feature that automatically converts Microsoft Word, Excel, and PowerPoint files to PDF upon submission.
Only accounts that have the RICOH TotalFlow Producer Advanced Subscription can use Office Conversion. Administrators can disable this option in Account Administration, but job submitters can still use it to manually convert individual Microsoft Office files to PDF.
  • Any fonts used should be embedded in the Microsoft Office document. Otherwise, the font is substituted and the resulting PDF might look different from the original file.
To manually convert Microsoft Office files to PDF:
  1. On the RICOH TotalFlow ProducerJobs page, right-click one or several job files.
    You can convert up to 100 files at once.
  2. Select Convert to PDF.
The Microsoft Office files are converted to PDF and the thumbnail PDF image is displayed in the Job Name column. Also, the name of the user that converted the job is displayed in the job version history.

If the conversion fails, the office file type icon is displayed in the Job Name column.