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RICOH TotalFlow Prep

  • 1 RICOH TotalFlow Prep
    • 1.1 Operating Instructions Setup Guide
      • 1.1.1 Introduction
        • 1.1.1.1 Important
        • 1.1.1.2 Cautions Regarding This Guide
        • 1.1.1.3 Guides for This Application
        • 1.1.1.4 How to Read the Documentation
          • 1.1.1.4.1 Before Using This Application
          • 1.1.1.4.2 How to Use the Manuals and Help
            • 1.1.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
            • 1.1.1.4.2.2 Displaying Field Help
            • 1.1.1.4.2.3 Symbols
        • 1.1.1.5 Trademarks
      • 1.1.2 Before Setting Up
        • 1.1.2.1 Setup Flow
        • 1.1.2.2 Computer Requirements
      • 1.1.3 Installation
        • 1.1.3.1 Installing the Main Application and Related Programs
          • 1.1.3.1.1 Installing the Main Application
          • 1.1.3.1.2 Installing the TotalFlow PDF Driver
            • 1.1.3.1.2.1 Precautions After Installing the TotalFlow PDF Driver
          • 1.1.3.1.3 Installing the Product License
            • 1.1.3.1.3.1 Installing a Permanent License
        • 1.1.3.2 Upgrading from a Previous Version of the Main Application
          • 1.1.3.2.1 Upgrading the Main Application
          • 1.1.3.2.2 Migrating Legacy Files to TotalFlow Prep 4.0 or Later
        • 1.1.3.3 Changing the Port for the Tomcat Server
        • 1.1.3.4 Uninstallation
          • 1.1.3.4.1 Uninstalling the Main Application
          • 1.1.3.4.2 Uninstalling the TotalFlow PDF Driver Manually
      • 1.1.4 Start-up/Shutdown
        • 1.1.4.1 Start-up
          • 1.1.4.1.1 Preparation
          • 1.1.4.1.2 Start-up Procedure
        • 1.1.4.2 Shut Down
    • 1.2 Operating Instructions User’s Guide
      • 1.2.1 Introduction
        • 1.2.1.1 Important
        • 1.2.1.2 Cautions Regarding This Guide
        • 1.2.1.3 Guides for This Application
        • 1.2.1.4 How to Read the Documentation
          • 1.2.1.4.1 Before Using This Application
          • 1.2.1.4.2 How to Use the Manuals and Help
            • 1.2.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
            • 1.2.1.4.2.2 Displaying Field Help
            • 1.2.1.4.2.3 Symbols
        • 1.2.1.5 Trademarks
      • 1.2.2 Overview
        • 1.2.2.1 TotalFlow Prep Overview
        • 1.2.2.2 Overview of the Browser Version of TotalFlow Prep
        • 1.2.2.3 TotalFlow Prep User Interface
          • 1.2.2.3.1 Menu Bar
          • 1.2.2.3.2 Toolbar
          • 1.2.2.3.3 Page List
          • 1.2.2.3.4 Workspace
          • 1.2.2.3.5 Settings Area
          • 1.2.2.3.6 Right-Click Menu
        • 1.2.2.4 What You Can Do with This Application
        • 1.2.2.5 Key Points and Procedures
        • 1.2.2.6 Notices
          • 1.2.2.6.1 Important
          • 1.2.2.6.2 Cautions Regarding This Guide
          • 1.2.2.6.3 Guides for This Application
          • 1.2.2.6.4 How to Read the Documentation
            • 1.2.2.6.4.1 Before Using This Application
            • 1.2.2.6.4.2 How to Use the Manuals and Help
              • 1.2.2.6.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
              • 1.2.2.6.4.2.2 Displaying Field Help
              • 1.2.2.6.4.2.3 Symbols
          • 1.2.2.6.5 Trademarks
      • 1.2.3 Tutorials
        • 1.2.3.1 Tutorial 1: Using General Functions
          • 1.2.3.1.1 Preparation
          • 1.2.3.1.2 Procedure
            • 1.2.3.1.2.1 Step 1: Create a job from the sample files
            • 1.2.3.1.2.2 Step 2: Insert another document
            • 1.2.3.1.2.3 Step 3: Delete an unnecessary page
            • 1.2.3.1.2.4 Step 4: Rearrange the pages
            • 1.2.3.1.2.5 Step 5: Rotate a page
            • 1.2.3.1.2.6 Step 6: Despeckle pages with noise
            • 1.2.3.1.2.7 Step 7: Straighten a skewed page
            • 1.2.3.1.2.8 Step 8: Select and move an area of a page
        • 1.2.3.2 Tutorial 2: Creating a Booklet
          • 1.2.3.2.1 Preparation
          • 1.2.3.2.2 Procedure
            • 1.2.3.2.2.1 Step 1: Create a job from the sample file
            • 1.2.3.2.2.2 Step 2: Create chapters
            • 1.2.3.2.2.3 Step 3: Set the paper and the input tray
            • 1.2.3.2.2.4 Step 4: Insert text on the cover sheet
            • 1.2.3.2.2.5 Step 5: Place an image on the page
            • 1.2.3.2.2.6 Step 6: Delete the images placed on the cover pages
            • 1.2.3.2.2.7 Step 7: Set imposition
            • 1.2.3.2.2.8 Step 8: Add page numbers
            • 1.2.3.2.2.9 Step 9: Specify settings for adding tab stock
            • 1.2.3.2.2.10 Step 10: Specify finishing settings
            • 1.2.3.2.2.11 Step 11: Preview the output and print the document
            • 1.2.3.2.2.12 Step 12: Save the job
      • 1.2.4 Configuration
        • 1.2.4.1 Registering Printers
          • 1.2.4.1.1 Adding Printers
          • 1.2.4.1.2 Adding Custom Printers
            • 1.2.4.1.2.1 Importing a Custom Printer Definition File
              • 1.2.4.1.2.1.1 Deleting a Custom Printer Definition File
            • 1.2.4.1.2.2 Using the Installable Options
          • 1.2.4.1.3 Adding Windows Printers
          • 1.2.4.1.4 Adding Workflows from TotalFlow Production Manager
          • 1.2.4.1.5 Editing Printer Settings
          • 1.2.4.1.6 Deleting Printers
          • 1.2.4.1.7 Setting the Default Printer
          • 1.2.4.1.8 Viewing Printer Information
          • 1.2.4.1.9 Refreshing Printer Information
        • 1.2.4.2 Managing the Paper Catalog
          • 1.2.4.2.1 Adding Custom Papers
          • 1.2.4.2.2 Editing Custom Papers
          • 1.2.4.2.3 Deleting Custom Papers
          • 1.2.4.2.4 Exporting Custom Papers
          • 1.2.4.2.5 Importing Custom Papers
        • 1.2.4.3 Setting Preferences
      • 1.2.5 Preparing Jobs
        • 1.2.5.1 Creating a New Job
        • 1.2.5.2 Building a New Job
          • 1.2.5.2.1 Building a Job from Existing Files
          • 1.2.5.2.2 Building a Job from Scanned Files
        • 1.2.5.3 Creating a New Blank Job
        • 1.2.5.4 Opening Jobs
        • 1.2.5.5 Switching Between Open Job Windows
        • 1.2.5.6 Closing Jobs
      • 1.2.6 Editing Jobs
        • 1.2.6.1 Specifying a Printer for the Job
        • 1.2.6.2 Specifying Job Information
        • 1.2.6.3 Changing Page Layouts
          • 1.2.6.3.1 Selecting Pages and Sheets
            • 1.2.6.3.1.1 Selecting Pages
            • 1.2.6.3.1.2 Selecting Sheets
          • 1.2.6.3.2 Copying, Cutting, and Pasting Pages and Sheets
            • 1.2.6.3.2.1 Copying, Cutting, and Pasting Pages
              • 1.2.6.3.2.1.1 Pasting Pages at the Beginning of a Chapter
            • 1.2.6.3.2.2 Copying, Cutting, and Pasting Sheets
              • 1.2.6.3.2.2.1 Pasting Sheets at the Beginning of a Chapter
          • 1.2.6.3.3 Deleting Pages and Sheets
            • 1.2.6.3.3.1 Deleting Pages
            • 1.2.6.3.3.2 Deleting Sheets
          • 1.2.6.3.4 Moving Pages
          • 1.2.6.3.5 Inserting Blank Pages and Sheets
            • 1.2.6.3.5.1 Inserting Blank Pages
            • 1.2.6.3.5.2 Inserting Blank Sheets
          • 1.2.6.3.6 Inserting Pages from Existing or Scanned Files
        • 1.2.6.4 Creating Chapters
          • 1.2.6.4.1 Renaming Chapters
          • 1.2.6.4.2 Moving Chapters
          • 1.2.6.4.3 Canceling Chapters
        • 1.2.6.5 Using External Programs to Edit Jobs
          • 1.2.6.5.1 Using an External Program to Edit Image PDF Documents
          • 1.2.6.5.2 Using an External Program to Edit the PDF of an Entire Job
        • 1.2.6.6 Editing Original Files
          • 1.2.6.6.1 Modifying Rulers, Grid, and Guides
            • 1.2.6.6.1.1 Modifying Rulers
            • 1.2.6.6.1.2 Modifying Grid Settings
            • 1.2.6.6.1.3 Modifying Guides
          • 1.2.6.6.2 Aligning Page Content
            • 1.2.6.6.2.1 Using Auto Alignment
            • 1.2.6.6.2.2 Using Manual Alignment
          • 1.2.6.6.3 Removing Noise with Despeckle
          • 1.2.6.6.4 Straightening Skewed Pages
          • 1.2.6.6.5 Rotating Pages
            • 1.2.6.6.5.1 Using Auto-Rotation
            • 1.2.6.6.5.2 Rotating Pages on a Sheet
          • 1.2.6.6.6 Adding a Mask
          • 1.2.6.6.7 Editing a Mask
            • 1.2.6.6.7.1 Changing the Mask Type
            • 1.2.6.6.7.2 Changing the Mask Color
            • 1.2.6.6.7.3 Resizing a Mask
            • 1.2.6.6.7.4 Positioning a Mask
              • 1.2.6.6.7.4.1 Manual Positioning
              • 1.2.6.6.7.4.2 Positioning with X and Y Coordinates
              • 1.2.6.6.7.4.3 Centering a Mask
          • 1.2.6.6.8 Cutting, Copying, and Pasting a Mask
            • 1.2.6.6.8.1 Copying a Mask to Multiple Pages
          • 1.2.6.6.9 Moving a Selected Area
            • 1.2.6.6.9.1 Moving a Selected Area on Multiple Pages
          • 1.2.6.6.10 Cropping a Page
            • 1.2.6.6.10.1 Setting the Crop Area by Entering Values
          • 1.2.6.6.11 Resizing a Page
          • 1.2.6.6.12 Adding Text
          • 1.2.6.6.13 Editing Text
            • 1.2.6.6.13.1 Changing Font
            • 1.2.6.6.13.2 Changing Font Size
            • 1.2.6.6.13.3 Changing Font Color
            • 1.2.6.6.13.4 Applying Bold or Italics
            • 1.2.6.6.13.5 Changing Text Orientation
              • 1.2.6.6.13.5.1 Rotating Text
              • 1.2.6.6.13.5.2 Centering Text
          • 1.2.6.6.14 Cutting, Copying, and Pasting Text
            • 1.2.6.6.14.1 Cutting, Copying, and Pasting a Text Box
            • 1.2.6.6.14.2 Copying a Text Box to Multiple Pages
          • 1.2.6.6.15 Adding an Image
          • 1.2.6.6.16 Editing an Image
            • 1.2.6.6.16.1 Resizing an Image
            • 1.2.6.6.16.2 Positioning an Image
              • 1.2.6.6.16.2.1 Manual Positioning
              • 1.2.6.6.16.2.2 Positioning with X and Y Coordinates
              • 1.2.6.6.16.2.3 Centering an Image
              • 1.2.6.6.16.2.4 Rotating an Image
            • 1.2.6.6.16.3 Changing Image Transparency
          • 1.2.6.6.17 Cutting, Copying, and Pasting an Image
            • 1.2.6.6.17.1 Copying an Image to Multiple Pages
          • 1.2.6.6.18 Pasting Images or Text from the System Clipboard
          • 1.2.6.6.19 Changing Object Order
          • 1.2.6.6.20 Creating, Editing, and Applying Overlays
            • 1.2.6.6.20.1 Creating Overlays
            • 1.2.6.6.20.2 Editing and Deleting Overlays
            • 1.2.6.6.20.3 Applying Overlays
          • 1.2.6.6.21 Using Advanced Editing Features
            • 1.2.6.6.21.1 Using Light Table
              • 1.2.6.6.21.1.1 Using Content Detection
              • 1.2.6.6.21.1.2 Creating a Content Frame
            • 1.2.6.6.21.2 Using Mirror Light Table
        • 1.2.6.7 Specifying Paper Settings
          • 1.2.6.7.1 Setting Long Paper Support
        • 1.2.6.8 Specifying Imposition Settings
          • 1.2.6.8.1 Setting Normal Imposition
          • 1.2.6.8.2 Setting Booklet Imposition
          • 1.2.6.8.3 Setting Gangup Imposition
          • 1.2.6.8.4 Using Crop Marks for Trimming
          • 1.2.6.8.5 Specifying Orientation Settings
          • 1.2.6.8.6 Specifying Printing Side Settings
        • 1.2.6.9 Specifying Fifth Station Settings
          • 1.2.6.9.1 Setting Clear Toner Properties
          • 1.2.6.9.2 Setting White Toner Properties
          • 1.2.6.9.3 Setting Special Toner Properties
        • 1.2.6.10 Specifying Finishing Settings
          • 1.2.6.10.1 Printing Collated Documents
          • 1.2.6.10.2 Stapling the Printed Document
          • 1.2.6.10.3 Punching Holes in the Printed Document
          • 1.2.6.10.4 Perforating the Printed Documents
          • 1.2.6.10.5 Creasing the Printed Documents
          • 1.2.6.10.6 Folding the Printed Document
          • 1.2.6.10.7 Binding the Printed Document
          • 1.2.6.10.8 Trimming the Printed Document
          • 1.2.6.10.9 Setting the Output Tray
          • 1.2.6.10.10 Specifying How to Eject the Output
          • 1.2.6.10.11 Using Printer Features
        • 1.2.6.11 Adding and Editing Tabs
          • 1.2.6.11.1 Inserting Tabs
            • 1.2.6.11.1.1 Inserting Tabs Before Chapters
            • 1.2.6.11.1.2 Inserting Chapter Names on Tab Ears
          • 1.2.6.11.2 Converting a Page to a Tab
          • 1.2.6.11.3 Editing Tabs
            • 1.2.6.11.3.1 Managing Tab Stock Presets
            • 1.2.6.11.3.2 Ejecting Unused Tabs
            • 1.2.6.11.3.3 Specifying Tab Size
            • 1.2.6.11.3.4 Adding Text and Images to a Tab
            • 1.2.6.11.3.5 Moving Tabs
            • 1.2.6.11.3.6 Cutting, Copying, and Pasting Tabs
            • 1.2.6.11.3.7 Deleting Tabs
          • 1.2.6.11.4 Applying, Editing, and Creating Themes for Tabs
            • 1.2.6.11.4.1 Editing Themes for Tabs
            • 1.2.6.11.4.2 Creating Custom Themes for Tabs
        • 1.2.6.12 Adding and Editing Bleed Edge Tabs
          • 1.2.6.12.1 Managing Bleed Edge Tab Presets
          • 1.2.6.12.2 Setting Printing Side
          • 1.2.6.12.3 Setting Tabs Per Bank
          • 1.2.6.12.4 Setting Pattern Order
          • 1.2.6.12.5 Setting Length
          • 1.2.6.12.6 Setting Margins
          • 1.2.6.12.7 Setting Edge
          • 1.2.6.12.8 Setting Tab Gap
          • 1.2.6.12.9 Setting Depth
          • 1.2.6.12.10 Applying, Editing, and Creating Themes for Bleed Edge Tabs
            • 1.2.6.12.10.1 Editing Themes for Bleed Edge Tabs
            • 1.2.6.12.10.2 Creating Custom Themes for Bleed Edge Tabs
        • 1.2.6.13 Adding and Editing Inserts
          • 1.2.6.13.1 Adding Inserts
          • 1.2.6.13.2 Editing Inserts
          • 1.2.6.13.3 Moving Inserts
          • 1.2.6.13.4 Cutting, Copying, and Pasting Inserts
          • 1.2.6.13.5 Deleting Inserts
        • 1.2.6.14 Adding Page Numbers
        • 1.2.6.15 Adding a Header and Footer
        • 1.2.6.16 Adding Page Stamps
          • 1.2.6.16.1 Using Page Stamping for Repetitive Print Jobs
          • 1.2.6.16.2 Editing Page Stamps
          • 1.2.6.16.3 Deleting Page Stamps
        • 1.2.6.17 Adding Covers
          • 1.2.6.17.1 Adding Front and Back Covers to a Job
          • 1.2.6.17.2 Adding a Cover to a Booklet
          • 1.2.6.17.3 Adding a Cover to a Perfect Bound Job
            • 1.2.6.17.3.1 Creating the Perfect Bind Cover
            • 1.2.6.17.3.2 Editing the Spine of a Perfect Bind Cover
        • 1.2.6.18 Adding Slip Sheets and Designation Sheets
          • 1.2.6.18.1 Inserting Slip Sheets
          • 1.2.6.18.2 Inserting Designation Sheets at Chapter Breaks
        • 1.2.6.19 Specifying Color Settings
        • 1.2.6.20 Specifying the Number of Copies to Print
        • 1.2.6.21 Specifying Exception Settings
          • 1.2.6.21.1 Specifying Paper Exceptions
            • 1.2.6.21.1.1 Specifying Paper Exceptions by Selecting a Tray
          • 1.2.6.21.2 Specifying Printing Side Exceptions
          • 1.2.6.21.3 Specifying Color Exceptions
          • 1.2.6.21.4 Specifying Stapling Exceptions
        • 1.2.6.22 Editing Jobs in the Browser Version of TotalFlow Prep
        • 1.2.6.23 Solving Job Setting Conflicts
      • 1.2.7 Printing and Saving Jobs
        • 1.2.7.1 Previewing Jobs
        • 1.2.7.2 Sending Jobs to a Printer
        • 1.2.7.3 Sending Jobs to TotalFlow Production Manager
        • 1.2.7.4 Printing Selected Pages
        • 1.2.7.5 Printing Page Ranges
        • 1.2.7.6 Printing a Job with Both Color and Black and White Sheets on Separate Printers
        • 1.2.7.7 Saving Jobs
        • 1.2.7.8 Checking Job Progress and Results
          • 1.2.7.8.1 Viewing and Managing Active Jobs
          • 1.2.7.8.2 Viewing and Managing Logged Jobs
      • 1.2.8 Working with Presets
        • 1.2.8.1 Creating Presets
        • 1.2.8.2 Editing Preset Settings
        • 1.2.8.3 Deleting Presets
        • 1.2.8.4 Exporting Presets
        • 1.2.8.5 Importing Presets
        • 1.2.8.6 Applying a Preset to a Job
        • 1.2.8.7 Building a Job with the Settings Registered in a Preset
        • 1.2.8.8 Using Hot Folders with Presets
      • 1.2.9 Troubleshooting
        • 1.2.9.1 If the Application Does Not Start
        • 1.2.9.2 If a Message Appears
        • 1.2.9.3 If You Encounter a Problem
      • 1.2.10 Reference
        • 1.2.10.1 Supported File Formats
          • 1.2.10.1.1 Supported Image Formats and Image Sizes
          • 1.2.10.1.2 Limitations of Edit Functions for Document Pages
        • 1.2.10.2 Port Settings and Firewall Exceptions
  1. Software Information Center

Notices

In this section:

  1. Important
  2. Cautions Regarding This Guide
  3. Guides for This Application
    The following guides are available for this application.
  4. How to Read the Documentation
  5. Trademarks
Parent topic: Overview

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