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Copyright © 2011-2020 Ricoh Company, Ltd. All Rights Reserved.

RICOH TotalFlow Prep

1 RICOH TotalFlow Prep
- 1.1 Operating Instructions Setup Guide
  - 1.1.1 Introduction
    - 1.1.1.1 Important
    - 1.1.1.2 Cautions Regarding This Guide
    - 1.1.1.3 Guides for This Application
    - 1.1.1.4 How to Read the Documentation
      - 1.1.1.4.1 Before Using This Application
      - 1.1.1.4.2 How to Use the Manuals and Help
        
        1.1.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
        
        1.1.1.4.2.2 Displaying Field Help
        
        1.1.1.4.2.3 Symbols
    - 1.1.1.5 Trademarks
  - 1.1.2 Before Setting Up
    - 1.1.2.1 Setup Flow
    - 1.1.2.2 Computer Requirements
  - 1.1.3 Installation
    - 1.1.3.1 Installing the Main Application and Related Programs
      - 1.1.3.1.1 Installing the Main Application
      - 1.1.3.1.2 Installing the TotalFlow PDF Driver
        
        1.1.3.1.2.1 Precautions After Installing the TotalFlow PDF Driver
      - 1.1.3.1.3 Installing the Product License
    - 1.1.3.2 Upgrading from a Previous Version of the Main Application
      - 1.1.3.2.1 Upgrading the Main Application
      - 1.1.3.2.2 Migrating Legacy Files to TotalFlow Prep 4.0 or Later
    - 1.1.3.3 Changing the Port for the Tomcat Server
    - 1.1.3.4 Uninstallation
      - 1.1.3.4.1 Uninstalling the Main Application
      - 1.1.3.4.2 Uninstalling the TotalFlow PDF Driver Manually
  - 1.1.4 Start-up/Shutdown
    - 1.1.4.1 Start-up
      - 1.1.4.1.1 Preparation
      - 1.1.4.1.2 Start-up Procedure
    - 1.1.4.2 Shut Down
- 1.2 Operating Instructions User’s Guide
  - 1.2.1 Introduction
    - 1.2.1.1 Important
    - 1.2.1.2 Cautions Regarding This Guide
    - 1.2.1.3 Guides for This Application
    - 1.2.1.4 How to Read the Documentation
      - 1.2.1.4.1 Before Using This Application
      - 1.2.1.4.2 How to Use the Manuals and Help
        
        1.2.1.4.2.1 Displaying the Instruction Manuals (Setup Guide and User's Guide)
        
        1.2.1.4.2.2 Displaying Field Help
        
        1.2.1.4.2.3 Symbols
    - 1.2.1.5 Trademarks
  - 1.2.2 Overview
    - 1.2.2.1 TotalFlow Prep Overview
    - 1.2.2.2 Overview of the Browser Version of TotalFlow Prep
    - 1.2.2.3 TotalFlow Prep User Interface
      - 1.2.2.3.1 Menu Bar
      - 1.2.2.3.2 Toolbar
      - 1.2.2.3.3 Page List
      - 1.2.2.3.4 Workspace
      - 1.2.2.3.5 Settings Area
      - 1.2.2.3.6 Right-Click Menu
    - 1.2.2.4 What You Can Do with This Application
    - 1.2.2.5 Key Points and Procedures
  - 1.2.3 Tutorials
    - 1.2.3.1 Tutorial 1: Using General Functions
      - 1.2.3.1.1 Preparation
      - 1.2.3.1.2 Procedure
        
        1.2.3.1.2.1 Step 1: Create a job from the sample files
        
        1.2.3.1.2.2 Step 2: Insert another document
        
        1.2.3.1.2.3 Step 3: Delete an unnecessary page
        
        1.2.3.1.2.4 Step 4: Rearrange the pages
        
        1.2.3.1.2.5 Step 5: Rotate a page
        
        1.2.3.1.2.6 Step 6: Despeckle pages with noise
        
        1.2.3.1.2.7 Step 7: Straighten a skewed page
        
        1.2.3.1.2.8 Step 8: Select and move an area of a page
    - 1.2.3.2 Tutorial 2: Creating a Booklet
      - 1.2.3.2.1 Preparation
      - 1.2.3.2.2 Procedure
        
        1.2.3.2.2.1 Step 1: Create a job from the sample file
        
        1.2.3.2.2.2 Step 2: Create chapters
        
        1.2.3.2.2.3 Step 3: Set the paper and the input tray
        
        1.2.3.2.2.4 Step 4: Insert text on the cover sheet
        
        1.2.3.2.2.5 Step 5: Place an image on the page
        
        1.2.3.2.2.6 Step 6: Delete the images placed on the cover pages
        
        1.2.3.2.2.7 Step 7: Set imposition
        
        1.2.3.2.2.8 Step 8: Add page numbers
        
        1.2.3.2.2.9 Step 9: Specify settings for adding tab stock
        
        1.2.3.2.2.10 Step 10: Specify finishing settings
        
        1.2.3.2.2.11 Step 11: Preview the output and print the document
        
        1.2.3.2.2.12 Step 12: Save the job
  - 1.2.4 Configuration
    - 1.2.4.1 Registering Printers
      - 1.2.4.1.1 Adding Printers
      - 1.2.4.1.2 Adding Custom Printers
        
        1.2.4.1.2.1 Importing a Custom Printer Definition File
        
        1.2.4.1.2.1.1 Deleting a Custom Printer Definition File
        
        1.2.4.1.2.2 Using the Installable Options
      - 1.2.4.1.3 Adding Windows Printers
      - 1.2.4.1.4 Adding Workflows from TotalFlow Production Manager
      - 1.2.4.1.5 Editing Printer Settings
      - 1.2.4.1.6 Deleting Printers
      - 1.2.4.1.7 Setting the Default Printer
      - 1.2.4.1.8 Viewing Printer Information
      - 1.2.4.1.9 Refreshing Printer Information
    - 1.2.4.2 Managing the Paper Catalog
      - 1.2.4.2.1 Adding Custom Papers
      - 1.2.4.2.2 Editing Custom Papers
      - 1.2.4.2.3 Deleting Custom Papers
      - 1.2.4.2.4 Exporting Custom Papers
      - 1.2.4.2.5 Importing Custom Papers
    - 1.2.4.3 Setting Preferences
  - 1.2.5 Preparing Jobs
    - 1.2.5.1 Creating a New Job
    - 1.2.5.2 Building a New Job
      - 1.2.5.2.1 Building a Job from Existing Files
      - 1.2.5.2.2 Building a Job from Scanned Files
    - 1.2.5.3 Creating a New Blank Job
    - 1.2.5.4 Opening Jobs
    - 1.2.5.5 Switching Between Open Job Windows
    - 1.2.5.6 Closing Jobs
  - 1.2.6 Editing Jobs
    - 1.2.6.1 Specifying a Printer for the Job
    - 1.2.6.2 Specifying Job Information
    - 1.2.6.3 Changing Page Layouts
      - 1.2.6.3.1 Selecting Pages and Sheets
        
        1.2.6.3.1.1 Selecting Pages
        
        1.2.6.3.1.2 Selecting Sheets
      - 1.2.6.3.2 Copying, Cutting, and Pasting Pages and Sheets
        
        1.2.6.3.2.1 Copying, Cutting, and Pasting Pages
        
        1.2.6.3.2.1.1 Pasting Pages at the Beginning of a Chapter
        
        1.2.6.3.2.2 Copying, Cutting, and Pasting Sheets
        
        1.2.6.3.2.2.1 Pasting Sheets at the Beginning of a Chapter
      - 1.2.6.3.3 Deleting Pages and Sheets
        
        1.2.6.3.3.1 Deleting Pages
        
        1.2.6.3.3.2 Deleting Sheets
      - 1.2.6.3.4 Moving Pages
      - 1.2.6.3.5 Inserting Blank Pages and Sheets
        
        1.2.6.3.5.1 Inserting Blank Pages
        
        1.2.6.3.5.2 Inserting Blank Sheets
      - 1.2.6.3.6 Inserting Pages from Existing or Scanned Files
    - 1.2.6.4 Creating Chapters
      - 1.2.6.4.1 Renaming Chapters
      - 1.2.6.4.2 Moving Chapters
      - 1.2.6.4.3 Canceling Chapters
    - 1.2.6.5 Using External Programs to Edit Jobs
      - 1.2.6.5.1 Using an External Program to Edit Image PDF Documents
      - 1.2.6.5.2 Using an External Program to Edit the PDF of an Entire Job
    - 1.2.6.6 Editing Original Files
      - 1.2.6.6.1 Modifying Rulers, Grid, and Guides
        
        1.2.6.6.1.1 Modifying Rulers
        
        1.2.6.6.1.2 Modifying Grid Settings
        
        1.2.6.6.1.3 Modifying Guides
      - 1.2.6.6.2 Aligning Page Content
        
        1.2.6.6.2.1 Using Auto Alignment
        
        1.2.6.6.2.2 Using Manual Alignment
      - 1.2.6.6.3 Removing Noise with Despeckle
      - 1.2.6.6.4 Straightening Skewed Pages
      - 1.2.6.6.5 Rotating Pages
        
        1.2.6.6.5.1 Using Auto-Rotation
        
        1.2.6.6.5.2 Rotating Pages on a Sheet
      - 1.2.6.6.6 Adding a Mask
      - 1.2.6.6.7 Editing a Mask
        
        1.2.6.6.7.1 Changing the Mask Type
        
        1.2.6.6.7.2 Changing the Mask Color
        
        1.2.6.6.7.3 Resizing a Mask
        
        1.2.6.6.7.4 Positioning a Mask
        
        1.2.6.6.7.4.1 Manual Positioning
        
        1.2.6.6.7.4.2 Positioning with X and Y Coordinates
        
        1.2.6.6.7.4.3 Centering a Mask
      - 1.2.6.6.8 Cutting, Copying, and Pasting a Mask
        
        1.2.6.6.8.1 Copying a Mask to Multiple Pages
      - 1.2.6.6.9 Moving a Selected Area
        
        1.2.6.6.9.1 Moving a Selected Area on Multiple Pages
      - 1.2.6.6.10 Cropping a Page
        
        1.2.6.6.10.1 Setting the Crop Area by Entering Values
      - 1.2.6.6.11 Resizing a Page
      - 1.2.6.6.12 Adding Text
      - 1.2.6.6.13 Editing Text
        
        1.2.6.6.13.1 Changing Font
        
        1.2.6.6.13.2 Changing Font Size
        
        1.2.6.6.13.3 Changing Font Color
        
        1.2.6.6.13.4 Applying Bold or Italics
        
        1.2.6.6.13.5 Changing Text Orientation
        
        1.2.6.6.13.5.1 Rotating Text
        
        1.2.6.6.13.5.2 Centering Text
      - 1.2.6.6.14 Cutting, Copying, and Pasting Text
        
        1.2.6.6.14.1 Cutting, Copying, and Pasting a Text Box
        
        1.2.6.6.14.2 Copying a Text Box to Multiple Pages
      - 1.2.6.6.15 Adding an Image
      - 1.2.6.6.16 Editing an Image
        
        1.2.6.6.16.1 Resizing an Image
        
        1.2.6.6.16.2 Positioning an Image
        
        1.2.6.6.16.2.1 Manual Positioning
        
        1.2.6.6.16.2.2 Positioning with X and Y Coordinates
        
        1.2.6.6.16.2.3 Centering an Image
        
        1.2.6.6.16.2.4 Rotating an Image
        
        1.2.6.6.16.3 Changing Image Transparency
      - 1.2.6.6.17 Cutting, Copying, and Pasting an Image
        
        1.2.6.6.17.1 Copying an Image to Multiple Pages
      - 1.2.6.6.18 Pasting Images or Text from the System Clipboard
      - 1.2.6.6.19 Changing Object Order
      - 1.2.6.6.20 Creating, Editing, and Applying Overlays
        
        1.2.6.6.20.1 Creating Overlays
        
        1.2.6.6.20.2 Editing and Deleting Overlays
        
        1.2.6.6.20.3 Applying Overlays
      - 1.2.6.6.21 Using Advanced Editing Features
        
        1.2.6.6.21.1 Using Light Table
        
        1.2.6.6.21.1.1 Using Content Detection
        
        1.2.6.6.21.1.2 Creating a Content Frame
        
        1.2.6.6.21.2 Using Mirror Light Table
    - 1.2.6.7 Specifying Paper Settings
      - 1.2.6.7.1 Setting Long Paper Support
    - 1.2.6.8 Specifying Imposition Settings
      - 1.2.6.8.1 Setting Normal Imposition
      - 1.2.6.8.2 Setting Booklet Imposition
      - 1.2.6.8.3 Setting Gangup Imposition
      - 1.2.6.8.4 Using Crop Marks for Trimming
      - 1.2.6.8.5 Specifying Orientation Settings
      - 1.2.6.8.6 Specifying Printing Side Settings
    - 1.2.6.9 Specifying Advanced Imposition Settings
      - 1.2.6.9.1 Creating and Editing Mark Profiles
        
        1.2.6.9.1.1 Using Variables in Text Marks
        
        1.2.6.9.1.2 Setting Mark Anchor Points
      - 1.2.6.9.2 Creating and Editing Barcode Profiles
        
        1.2.6.9.2.1 Configuring Serial Numbers for Barcodes
      - 1.2.6.9.3 Creating and Editing Banner Profiles
      - 1.2.6.9.4 Creating and Editing Signature Profiles
      - 1.2.6.9.5 Creating and Editing Layouts
        
        1.2.6.9.5.1 Using the Page Numbering Function
        
        1.2.6.9.5.2 Using the Origami Function
      - 1.2.6.9.6 Creating a Layout for Booklets Using the Origami Function
      - 1.2.6.9.7 Creating a Mark Profile with Barcodes and Registration Marks for DUPLO DC-645
      - 1.2.6.9.8 Creating Advanced Imposition Templates
        
        1.2.6.9.8.1 Managing Advanced Imposition Templates
      - 1.2.6.9.9 Saving Advanced Imposition Settings in Job Presets
    - 1.2.6.10 Specifying Fifth Station Settings
      - 1.2.6.10.1 Setting Clear Toner Properties
      - 1.2.6.10.2 Setting White Toner Properties
      - 1.2.6.10.3 Setting Special Toner Properties
    - 1.2.6.11 Specifying Finishing Settings
      - 1.2.6.11.1 Printing Collated Documents
      - 1.2.6.11.2 Stapling the Printed Document
      - 1.2.6.11.3 Punching Holes in the Printed Document
      - 1.2.6.11.4 Folding the Printed Document
      - 1.2.6.11.5 Binding the Printed Document
      - 1.2.6.11.6 Trimming the Printed Document
      - 1.2.6.11.7 Setting the Output Tray
      - 1.2.6.11.8 Specifying How to Eject the Output
      - 1.2.6.11.9 Using Printer Features
    - 1.2.6.12 Adding and Editing Tabs
      - 1.2.6.12.1 Inserting Tabs
        
        1.2.6.12.1.1 Inserting Tabs Before Chapters
        
        1.2.6.12.1.2 Inserting Chapter Names on Tab Ears
      - 1.2.6.12.2 Converting a Page to a Tab
      - 1.2.6.12.3 Editing Tabs
        
        1.2.6.12.3.1 Managing Tab Stock Presets
        
        1.2.6.12.3.2 Ejecting Unused Tabs
        
        1.2.6.12.3.3 Specifying Tab Size
        
        1.2.6.12.3.4 Adding Text and Images to a Tab
        
        1.2.6.12.3.5 Moving Tabs
        
        1.2.6.12.3.6 Cutting, Copying, and Pasting Tabs
        
        1.2.6.12.3.7 Deleting Tabs
      - 1.2.6.12.4 Applying, Editing, and Creating Themes for Tabs
        
        1.2.6.12.4.1 Editing Themes for Tabs
        
        1.2.6.12.4.2 Creating Custom Themes for Tabs
    - 1.2.6.13 Adding and Editing Bleed Edge Tabs
      - 1.2.6.13.1 Managing Bleed Edge Tab Presets
      - 1.2.6.13.2 Setting Printing Side
      - 1.2.6.13.3 Setting Tabs Per Bank
      - 1.2.6.13.4 Setting Pattern Order
      - 1.2.6.13.5 Setting Length
      - 1.2.6.13.6 Setting Margins
      - 1.2.6.13.7 Setting Edge
      - 1.2.6.13.8 Setting Tab Gap
      - 1.2.6.13.9 Setting Depth
      - 1.2.6.13.10 Applying, Editing, and Creating Themes for Bleed Edge Tabs
        
        1.2.6.13.10.1 Editing Themes for Bleed Edge Tabs
        
        1.2.6.13.10.2 Creating Custom Themes for Bleed Edge Tabs
    - 1.2.6.14 Adding and Editing Inserts
      - 1.2.6.14.1 Adding Inserts
      - 1.2.6.14.2 Editing Inserts
      - 1.2.6.14.3 Moving Inserts
      - 1.2.6.14.4 Cutting, Copying, and Pasting Inserts
      - 1.2.6.14.5 Deleting Inserts
    - 1.2.6.15 Adding Page Numbers
    - 1.2.6.16 Adding a Header and Footer
    - 1.2.6.17 Adding Page Stamps
      - 1.2.6.17.1 Using Page Stamping for Repetitive Print Jobs
      - 1.2.6.17.2 Editing Page Stamps
      - 1.2.6.17.3 Deleting Page Stamps
    - 1.2.6.18 Adding Covers
      - 1.2.6.18.1 Adding Front and Back Covers to a Job
      - 1.2.6.18.2 Adding a Cover to a Booklet
      - 1.2.6.18.3 Adding a Cover to a Perfect Bound Job
        
        1.2.6.18.3.1 Creating the Perfect Bind Cover
        
        1.2.6.18.3.2 Editing the Spine of a Perfect Bind Cover
    - 1.2.6.19 Adding Slip Sheets and Designation Sheets
      - 1.2.6.19.1 Inserting Slip Sheets
      - 1.2.6.19.2 Inserting Designation Sheets at Chapter Breaks
    - 1.2.6.20 Specifying Color Settings
    - 1.2.6.21 Specifying the Number of Copies to Print
    - 1.2.6.22 Specifying Exception Settings
      - 1.2.6.22.1 Specifying Paper Exceptions
        
        1.2.6.22.1.1 Specifying Paper Exceptions by Selecting a Tray
      - 1.2.6.22.2 Specifying Printing Side Exceptions
      - 1.2.6.22.3 Specifying Color Exceptions
      - 1.2.6.22.4 Specifying Stapling Exceptions
    - 1.2.6.23 Editing Jobs in the Browser Version of TotalFlow Prep
    - 1.2.6.24 Solving Job Setting Conflicts
  - 1.2.7 Printing and Saving Jobs
    - 1.2.7.1 Previewing Jobs
    - 1.2.7.2 Sending Jobs to a Printer
    - 1.2.7.3 Sending Jobs to TotalFlow Production Manager
    - 1.2.7.4 Printing Selected Pages
    - 1.2.7.5 Printing Page Ranges
    - 1.2.7.6 Printing a Job with Both Color and Black and White Sheets on Separate Printers
    - 1.2.7.7 Saving Jobs
    - 1.2.7.8 Checking Job Progress and Results
      - 1.2.7.8.1 Viewing and Managing Active Jobs
      - 1.2.7.8.2 Viewing and Managing Logged Jobs
  - 1.2.8 Working with Presets
    - 1.2.8.1 Creating Presets
    - 1.2.8.2 Editing Preset Settings
    - 1.2.8.3 Deleting Presets
    - 1.2.8.4 Exporting Presets
    - 1.2.8.5 Importing Presets
    - 1.2.8.6 Applying a Preset to a Job
    - 1.2.8.7 Building a Job with the Settings Registered in a Preset
    - 1.2.8.8 Using Hot Folders with Presets
  - 1.2.9 Troubleshooting
    - 1.2.9.1 If the Application Does Not Start
    - 1.2.9.2 If a Message Appears
    - 1.2.9.3 If You Encounter a Problem
  - 1.2.10 Reference
    - 1.2.10.1 Supported File Formats
      - 1.2.10.1.1 Supported Image Formats and Image Sizes
      - 1.2.10.1.2 Limitations of Edit Functions for Document Pages
    - 1.2.10.2 Port Settings and Firewall Exceptions

Software Information Center

Rotating an Image

To rotate an image:

Click the image to select it.
Click and drag on the handle to rotate the image in 90-degree increments.

Parent topic: Positioning an Image

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