Creating and updating control files
You control which definitions in the control file RICOH ProcessDirector uses when it enhances production AFP files. For example, a control file might contain definitions that AFP Indexer created (such as definitions to add index tags) and definitions that AFP Editor created (such as definitions to add bar codes). If you want to add index tags but no bar codes to some production AFP files, you would add an IndexAFP step to the workflow. If you want to add index tags and bar codes to other production AFP files, you would add an IndexAFP step and an EditAFP step to the workflow (or you could add only an EditAFP step and select the Index first option for the step).
- In RICOH Visual Workbench, open a sample AFP file.You see the Open Control File window with the message
Do you want to use an existing control file for this AFP file?
- Do one of these:
- To create a control file, click No.
- To update a control file, click Yes. You see the Open window:
- Select the control file.
- Click Open.
- If you opened the wrong control file, click and select the correct control file. If you see message
Your unsaved changes will be lost if you open a new control file. Do you want to continue?
, it means that you have already enhanced the AFP file in this session and you will lose those changes. Do one of these:- To open another control file, click Yes.
- To save the open control file first so that you do not lose the definitions you created in this session, click No. Then save the control file.
- Enhance the sample AFP file.For example, create page groups, index tags, bar codes, text, and white space.
- Do one of these:
- To save a new control file or to rename an updated control file:
- Click .
- Type the full path name of the control file in the File name field.
- Click Save.
.ctl
.Note: If you want to use the same workflow for input files that require different control files, you must use a control file name that corresponds to a job property that can be referenced with symbolic notation. For example, if you have two input files,abc.afp
andxyz
, you can use${Job.InputFile}.ctl
as the control file as long as the control files are named,abc.afp.ctl
andxyz.ctl
. - To save an updated control file with the same name, click .
- To save a new control file or to rename an updated control file: